Senior Administrative Assistant - Treasury (Hybrid in Buffalo, NY)

M&T Bank; Buffalo (NY); Hybrid; USD 28,000 - 47,000; Full time

Job summary

M&T Bank in Buffalo, NY, seeks an experienced executive assistant to support the Treasurer. This hybrid role blends in-office work four days weekly with one day of remote work, focusing on calendar management, travel coordination, and high-level communications.

The ideal candidate will manage complex scheduling, prepare presentations and management letters, and maintain financial expense records while upholding regulatory and internal controls. Strong written and verbal skills are essential.

Qualifications

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience.
• Experience managing Outlook calendars for senior leaders.
• Travel management experience for senior leaders.
• Extensive Microsoft Office experience, especially Word & Outlook.
• Expense management experience and familiarity with travel systems.
• Highly organized, able to prioritize and meet deadlines.
• Strong written and verbal communication skills.
• Self-starter with initiative and problem-solving ability.

Responsibilities

• Serve as liaison between manager and bank personnel on departmental matters.
• Create non-routine correspondence and communications for the manager.
• Handle high-level administrative and project assignments.
• Prepare and arrange business presentations, letters, and meeting materials.
• Schedule appointments, maintain the manager's calendar, and arrange travel.
• Prepare disbursements and billing; maintain expense records.
• Adhere to compliance and risk controls per standards and policies.
• Promote belonging and reflect the M&T Bank brand.
• Maintain internal controls and coordinate audit responses as needed.

Skills

Calendar management

Travel management

Executive support

Communication

Organizational skills

Problem-solving

Education

Associate's degree or equivalent

Tools

Outlook

Word

SAP Concur

Job description

• Work Arrangement/Location: This is a hybrid position that requires in-office work four days every week, with one day/week of remote work possible, and is based at the One M&T Plaza office in Downtown Buffalo, NY.

• Work Arrangement/Location: This is a hybrid position that requires in-office work four days every week, with one day/week of remote work possible, and is based at the One M&T Plaza office in Downtown Buffalo, NY.

Overview:

Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank. This position specifically will support the Treasurer of M&T Bank.

Primary Responsibilities:

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Creates non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required:

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
• Experience managing Outlook calendars for senior leaders.
• Travel management experience: Experience booking/managing travel arrangements & addressing needed travel arrangement changes for senior leaders.
• Extensive Microsoft Office Suite experience, especially with Word & Outlook.
• Expense management experience.
• SAP Concur or other expense & travel management system(s) experience.
• Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines.
• Strong written & verbal communication skills.
• Self-starter who takes initiative.
• Strong critical thinking & problem-solving skills.

Education and Experience Preferred:

• Experience supporting senior staff members highly preferred.
• Team player with the ability to work with other inter-department administrative assistants as well as administrative assistants for other departments within the bank.
• Willing to take on additional tasks as requested.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America