Executive Admin & Scheduling Coordinator

Manpower, Inc.; Iowa City (IA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Weekdays schedule

Job summary

Manpower, Inc. in Iowa City is seeking an organized Administrative Assistant to support daily operations and assist managers, employees, and visitors. This role emphasizes confidentiality, multitasking, and professional communication.

Responsibilities include scheduling, correspondence, reports, invoicing, and office maintenance. Proficiency in Microsoft Office and strong time management are essential; the position offers a stable daytime schedule and the opportunity to contribute to a

Qualifications

• High School Diploma or GED required.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and deadlines.
• Professional demeanor and customer service mindset.

Responsibilities

• Provide administrative support to managers and team members.
• Answer, screen, and direct incoming phone calls.
• Respond to emails and inquiries professionally and promptly.
• Prepare, distribute, and maintain correspondence, reports, forms, and other business documents.
• Handle confidential and time-sensitive information with discretion.
• Maintain contact lists, records, and filing systems.
• Organize and schedule meetings, appointments, and conference calls.
• Book travel arrangements and coordinate itineraries as needed.
• Assist with calendar management and meeting preparation.
• Provide support to office visitors and guests.
• Assist in preparing regularly scheduled reports and presentations.
• Research information and create presentations for management.
• Generate productivity, inventory, and administrative reports.
• Prepare and monitor invoices, expense reports, and related documentation.
• Maintain accurate records and administrative documentation.
• Order and maintain office supplies and equipment inventories.
• Coordinate equipment maintenance and service requests.
• Monitor supply levels and replenish inventory as needed.
• Support multiple projects and prioritize competing deadlines effectively.

Skills

Verbal and written communication

Organizational skills

Time management

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Manpower, Inc. in Iowa City is seeking an organized Administrative Assistant to support daily operations and assist managers, employees, and visitors. This role emphasizes confidentiality, multitasking, and professional communication.

Responsibilities include scheduling, correspondence, reports, invoicing, and office maintenance. Proficiency in Microsoft Office and strong time management are essential; the position offers a stable daytime schedule and the opportunity to contribute to a