Executive Administrative & Operations Coordinator

University of Iowa; Iowa City (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

University of Iowa is seeking an Administrative Services Coordinator to serve as the first point of contact for Hospital Administration and provide high-level administrative support to executive leadership. You will collaborate across departments to ensure timely responses and maintain confidential information with discretion.

The role requires strong communication and organizational skills, the ability to multitask, and a proactive approach to managing calendars, meetings, travel, and document

Qualifications

• Bachelor's degree or equivalent is required.
• 1 year of related administrative experience is required.
• Excellent customer service, public contact, and written and verbal communication skills are required.
• Proficiency in MS Word, Excel, PowerPoint, Teams, Skype, and Zoom is required.
• Demonstrated ability to multi-task and work as part of a team is required.
• Demonstrated effectiveness in written, verbal and interpersonal communication.

Responsibilities

• Serve as first point of contact for Hospital Administration; screen calls and triage inquiries.
• Maintain effective relationships with faculty, staff, students, and the public.
• Provide preliminary support for complaints and grievances and coordinate with relevant offices.
• Exercise discretion with confidential information and communications.
• Prepare and proofread documents; ensure final versions are organized and archived.

Skills

Bachelor's degree

Administrative experience

Customer service

Multitasking

Team player

Written and verbal communication

Education

Bachelor's degree or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Teams

Skype

Zoom

Job description

University of Iowa is seeking an Administrative Services Coordinator to serve as the first point of contact for Hospital Administration and provide high-level administrative support to executive leadership. You will collaborate across departments to ensure timely responses and maintain confidential information with discretion.

The role requires strong communication and organizational skills, the ability to multitask, and a proactive approach to managing calendars, meetings, travel, and document