Administrative Assistant – Scheduling & Office Ops

IP Corporation; Saint Paul (MN); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Job summary

IP Corporation in Minnesota is seeking an Administrative Assistant to provide day-to-day administrative support across teams, manage schedules, travel, and documentation to keep office operations efficient.

The role requires a high school diploma (or equivalent), 1-3 years of office experience, strong organizational and communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Competitive benefits and a collaborative culture are offered.

Qualifications

• High school diploma or equivalent required.
• 1-3 years of administrative or office support experience.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to handle multiple priorities.
• Ability to work independently and as part of a team.
• Professional demeanor and ability to handle confidential information.

Responsibilities

• Provide administrative support including scheduling meetings, managing calendars, and coordinating logistics.
• Prepare, organize, and maintain documents, reports, and records.
• Support internal communication and coordination across departments.
• Assist with data entry, filing, and maintaining accurate records.
• Coordinate travel arrangements, meetings, and events as needed.
• Handle incoming communications including emails, calls, and inquiries.
• Support onboarding activities and general office operations.
• Assist with special projects and ad hoc administrative tasks.
• Ensure office supplies and resources are maintained and organized.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Team collaboration

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

IP Corporation in Minnesota is seeking an Administrative Assistant to provide day-to-day administrative support across teams, manage schedules, travel, and documentation to keep office operations efficient.

The role requires a high school diploma (or equivalent), 1-3 years of office experience, strong organizational and communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Competitive benefits and a collaborative culture are offered.