Administrative Coordinator: Travel & Procurement

STI; Orlando (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

STI seeks an Administrative Assistant to support the Region Program Office Manager with travel planning, calendar management, and coordination of meetings. You will handle travel reimbursements, prepare vouchers, and act as a back-up for front desk duties.

The role requires strong data entry skills, proficiency in Microsoft Office, and the ability to work independently or with a team to maintain timely workflow.

Qualifications

• Prefer minimum 2 years working as an Administrative Assistant or similar position.
• Data processing, data entry, detail-oriented, ability to work alone as well as with a team.
• Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams.

Responsibilities

• Assist Region Program Office Manager.
• Prepare travel reimbursements.
• Prepare expense reimbursement vouchers.
• Make travel arrangements.
• Maintain calendars and schedule appointments with or without consultation.
• Receive and complete complex work assignments with minimal instruction.
• Organize time and resources to accomplish duties.
• Function as a Procurement Agent for the Program Office and other Departments as needed.
• Serve as a back-up for front desk duties.

Skills

Administrative support

Data processing

Data entry

Teamwork

Time management

Tools

Microsoft Office

Excel

Outlook

Word

Microsoft Teams

Adobe PDF

Job description

STI seeks an Administrative Assistant to support the Region Program Office Manager with travel planning, calendar management, and coordination of meetings. You will handle travel reimbursements, prepare vouchers, and act as a back-up for front desk duties.

The role requires strong data entry skills, proficiency in Microsoft Office, and the ability to work independently or with a team to maintain timely workflow.