Executive Admin & Front Desk Coordinator

STI; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

STI in Nashville, TN seeks an organized Administrative Assistant to support executives with routine office tasks, phone duties, mail, and room scheduling. You will help maintain inboxes, draft staff emails, and aid with conference room operations.

The role requires at least a bachelor’s degree and one year of relevant experience; substitution rules apply. Strong communication and coordination skills are essential for smooth daily operations.

Qualifications

• Bachelor's degree from an accredited college or university; at least one year of relevant experience.
• Experience may substitute education on a year-for-year basis.
• Ability to manage multi-line phones and screen calls.
• Strong organizational and calendar management skills.

Responsibilities

• Answering a multi-line phone and screening calls.
• Providing basic customer service to callers.
• Distributing faxes, mail, and maintaining inboxes.
• Printing, filing, and distributing reports.
• Drafting, approving, and sending staff emails.
• Maintaining 7th floor conference room and scheduling meetings.
• Assisting with AV and conference room logistics.
• Taking minutes for managers’ meetings.

Skills

Phone handling

Customer service

Email management

Time management

Education

Bachelor's degree

Job description

STI in Nashville, TN seeks an organized Administrative Assistant to support executives with routine office tasks, phone duties, mail, and room scheduling. You will help maintain inboxes, draft staff emails, and aid with conference room operations.

The role requires at least a bachelor’s degree and one year of relevant experience; substitution rules apply. Strong communication and coordination skills are essential for smooth daily operations.