Elite Senior Executive Assistant to the CEO

STI; Princeton (FL); On-site; USD 120,000 - 150,000; Full time

Job summary

STI is seeking an experienced Executive Assistant/Office Manager to provide comprehensive support to the CEO from our Princeton office. The role demands meticulous organization, proactive task coordination, and seamless communication with global stakeholders.

You will manage schedules, correspondence, meetings, and special projects while maintaining confidentiality and high professionalism. This position also oversees daily office operations, vendor relationships, and event logistics to ensure a

Qualifications

• Twenty-plus years in an Executive Assistant role supporting a CEO or equivalent.
• Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint.
• Strong organizational and time management abilities with multitasking.
• Excellent written and verbal communication skills.
• Discretion, confidentiality and professional judgment are essential.
• Ability to work independently and coordinate complex projects.
• Flexibility to handle shifting priorities and off-shift work when needed.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO.
• Develop systems to keep CEO organized and track client interactions.
• Coordinate tasks, follow-ups, and deadlines for the CEO.
• Draft and send correspondence on behalf of the CEO.
• Serve as point of contact between CEO and internal/external stakeholders.
• Attend meetings, take notes, and track action items and due dates.
• Manage thank-you correspondence and gifting for occasions.
• Coordinate offsite events and meetings, including logistics.
• Handle ad-hoc tasks, special projects, and research as assigned.
• Support personal tasks to maximize the CEO's time.

Skills

Executive Assistant experience

MS Office proficiency

Organizational skills

Time management

Communication skills

Discretion/confidentiality

Independent work

Multitasking

Problem-solving

Tools

Outlook

Word

Excel

PowerPoint

Job description

STI is seeking an experienced Executive Assistant/Office Manager to provide comprehensive support to the CEO from our Princeton office. The role demands meticulous organization, proactive task coordination, and seamless communication with global stakeholders.

You will manage schedules, correspondence, meetings, and special projects while maintaining confidentiality and high professionalism. This position also oversees daily office operations, vendor relationships, and event logistics to ensure a