Executive Assistant to CEO & Office Manager

STI; Princeton (NJ); On-site; USD 90,000 - 130,000; Full time

Job summary

STI is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to the CEO in Princeton, NJ. The role involves maintaining systems for organization, prioritizing tasks, drafting correspondence, and acting as the primary contact for internal and external stakeholders.

You will attend meetings, take detailed notes, manage follow-ups, and handle both professional and personal tasks to maximize the CEO's time.

Qualifications

• 20+ years experience as an Executive Assistant at CEO level or similar administrative role.
• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Ability to interact, communicate, and build positive relationships with others at all levels across the globe.
• Ability to maintain a high degree of confidentiality, discretion and professionalism.
• Ability to work independently to plan, coordinate and organize projects.
• Ability to multi task and prioritize in a constantly changing environment.
• Strong problem-solving and decision-making capabilities.
• Flexibility and willingness to handle both strategic and routine tasks.

Responsibilities

• Provide comprehensive administrative and executive support to the CEO including maintaining client tracking and follow-up dates.
• Coordinate and prioritize tasks for the CEO ensuring deadlines are met.
• Draft, prepare and send correspondence on behalf of the CEO.
• Act as a point of contact between the CEO and stakeholders.
• Attend internal meetings, take detailed notes, and track action items and due dates.
• Manage thank-you correspondence and gifting for all occasions.
• Coordinate offsite events/meetings including attendees, logistics, materials and follow-ups.
• Handle ad-hoc tasks, special projects and research for the CEO.
• Assist with personal tasks/errands to maximize CEO's time.
• Act as Office Manager for the Princeton office ensuring smooth operations.
• Oversee daily office operations, maintain supplies and interact with building management.
• Organize/manage customer visits.

Skills

Executive support

MS Office proficiency

Time management

Communication

Discretion

Multitasking

Relationship-building

Independent work

Problem-solving

Shift flexibility

Tools

Outlook

Word

Excel

PowerPoint

Job description

STI is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to the CEO in Princeton, NJ. The role involves maintaining systems for organization, prioritizing tasks, drafting correspondence, and acting as the primary contact for internal and external stakeholders.

You will attend meetings, take detailed notes, manage follow-ups, and handle both professional and personal tasks to maximize the CEO's time.