Executive Admin & Projects Coordinator

Hampton Tedder Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Hampton Tedder Electric Co. is seeking a motivated Executive Administrative Assistant to support its leadership team in a fast-paced environment.

The role involves handling confidential information, coordinating meetings, and assisting with special projects across operations, marketing, accounting, IT, and security. Ideal candidates will have 3+ years of executive assistant experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High attention to detail in all work, especially with repetitive tasks.
• Strong written and verbal communication skills, including active listening.
• Ability to balance administrative work with varying priorities.

Responsibilities

• Plan and coordinate internal and external meetings and executive events
• Prepare materials, record minutes and distribute outcomes
• Maintain confidential files and documentation
• Contract management
• Manage sensitive communications with discretion
• Research information for owners
• Assist owners with executive duties and special projects
• Track milestones, deadlines and deliverables
• Liaise with senior leadership
• Assist with company event planning and coordination
• Run errands and provide logistical support

Skills

Attention to detail

Written and verbal communication

Time management

Organizational skills

Teamwork

Self-motivation

Adaptability

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hampton Tedder Electric Co. is seeking a motivated Executive Administrative Assistant to support its leadership team in a fast-paced environment.

The role involves handling confidential information, coordinating meetings, and assisting with special projects across operations, marketing, accounting, IT, and security. Ideal candidates will have 3+ years of executive assistant experience, strong organizational skills, and proficiency with Microsoft Office.