Executive Admin & Office Support – Facilities

U.S. Facilities, Inc.; Hampton (VA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Vacation

Sick

Paid Holidays

401-K

Job summary

U.S. Facilities, Inc. is seeking an experienced administrative professional for our Hampton, VA location to provide executive administrative and office support. The role covers financial, human resources, and corporate program support as needed, with routine duties outlined above.

Key tasks include documentation, inter-departmental communication, badge processing, invoicing, and front desk backup. Requires 1–3 years of experience, HS diploma, and strong MS Office skills.

Qualifications

• 1-3 years’ experience providing administrative and office support.
• Proficient in Microsoft Office software products (MS Word, Excel, PowerPoint, and Outlook).
• Strong written and oral communication skills.
• Working knowledge of basic accounting principles.

Responsibilities

• Maintain and file documentation and records according to the designed policies and procedures.
• Document and facilitate inter-departmental communications regarding Accidents, Claims, or Incidents.
• Support facility badging process for personnel.
• Facilitate disposal of surplus inventory and/or shredding.
• Support fiscal responsibilities of the business liaison and front desk.
• Assist with new or exiting employee system access/ credentialing.
• Assist in bookkeeping requirements and invoicing.
• Assist with weekly report collection.
• Assist with ordering of inventory in consultation with business coordinator and office.
• Provide backup support for the front desk receptionist.
• Greet and welcome visitors and route to contact.
• Receive and distribute letters and packages.
• Process new hire badge forms and background clearance.

Skills

Administrative support

Strong written/oral communication

Basic accounting principles

Education

High School Diploma or GED

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

U.S. Facilities, Inc. is seeking an experienced administrative professional for our Hampton, VA location to provide executive administrative and office support. The role covers financial, human resources, and corporate program support as needed, with routine duties outlined above.

Key tasks include documentation, inter-departmental communication, badge processing, invoicing, and front desk backup. Requires 1–3 years of experience, HS diploma, and strong MS Office skills.