Executive Admin Partner to Leadership – Healthcare Ops

Southwest Women's Oncology; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Professional development

Job summary

Southwest Women's Oncology in Albuquerque, NM is seeking an Administrative Assistant to provide direct support to the Chief of Staff and Practice Administrator. The role coordinates calendars, meetings, and materials, tracks action items, and ensures smooth day-to-day operations for a fast-moving multi-entity platform.

You will closely collaborate with executive staff, department managers, and external partners to maintain organized documentation and efficient workflows, while upholding

Qualifications

• 5+ years of administrative or office support experience.
• High proficiency in Google Suite and project management tools (Asana or Notion).
• Excellent written and verbal communication and discretion when handling confidential information.
• Ability to manage calendars, meetings, and multiple priorities simultaneously.
• Experience coordinating meetings and administrative workflows across multiple leaders.

Responsibilities

• Provide direct administrative support to the Chief of Staff and Practice Administrator.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Prepare meeting agendas, take notes when required, and track action items through to completion.
• Support document preparation including reports, presentations, and internal communications.
• Coordinate logistics for leadership meetings, team meetings, and internal events.
• Track follow-up actions and ensure timely completion of assigned tasks.
• Maintain spreadsheets, trackers, and documentation used to monitor projects and workflows.
• Provide general office support to ensure smooth day-to-day functioning of the clinic and wellness center.

Skills

Administrative experience

Google Suite

Calendar management

Communication

Tools

Asana

Notion

Job description

Southwest Women's Oncology in Albuquerque, NM is seeking an Administrative Assistant to provide direct support to the Chief of Staff and Practice Administrator. The role coordinates calendars, meetings, and materials, tracks action items, and ensures smooth day-to-day operations for a fast-moving multi-entity platform.

You will closely collaborate with executive staff, department managers, and external partners to maintain organized documentation and efficient workflows, while upholding