Executive Admin Specialist, Oncology Services

Duke University Health System; Durham (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Duke University Health System in Durham, North Carolina, is seeking an experienced executive administrative professional to support senior nursing leadership, including the Chief Nursing Officer and Director of Advanced Practice.

The role emphasizes calendar management, complex scheduling, data analysis, and creating executive presentations while safeguarding confidentiality and delivering high‑level administrative support.

Qualifications

• Experience supporting senior nursing leadership or executives.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills and problem solving.
• Proven ability to manage competing priorities in fast-paced settings.

Responsibilities

• Proactively manage complex executive calendars, appointments, travel, and meeting logistics for the senior nursing leadership team.
• Collaborate with support staff to coordinate multiple high-priority calendars and initiatives.
• Develop executive-level presentations, reports, dashboards, and other materials.
• Create and maintain complex databases ensuring data accuracy and integrity.
• Analyze data from multiple sources and prepare concise summaries with insights.
• Compose, edit, and proofread executive communications with attention to detail.
• Serve as a liaison between executive leadership and internal/external stakeholders.
• Prepare meeting agendas, capture minutes, and manage action items for governance meetings.
• Plan, coordinate, and execute staff lectures and meetings with seamless implementation.
• Respond to complex inquiries with professionalism and excellent customer service.
• Identify opportunities for process improvement and coordinate conferences and events.
• Assist with budget preparation, reconciliation, and expense monitoring.

Skills

Calendar management

Executive support

Data analysis

Presentation creation

Budgeting & reconciliation

Microsoft Office

Communications

Education

High school diploma or equivalent

Two years postsecondary education

Relevant experience

Tools

Microsoft Excel

Microsoft Teams

Zoom

Database management

Job description

Duke University Health System in Durham, North Carolina, is seeking an experienced executive administrative professional to support senior nursing leadership, including the Chief Nursing Officer and Director of Advanced Practice.

The role emphasizes calendar management, complex scheduling, data analysis, and creating executive presentations while safeguarding confidentiality and delivering high‑level administrative support.