Executive Admin & Operations Partner - Healthcare IT

Desert Oasis Healthcare; Palm Springs (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Desert Oasis Healthcare in Palm Springs, CA, seeks an Executive Assistant to the Senior Vice President, Information Systems, and the Medical Director of Clinical Services. You will provide high-level administrative support, manage executive communications, coordinate meetings, and maintain schedules.

The role requires discretion, strong organization, and the ability to handle confidential information in a fast-paced healthcare setting; you will prepare reports and presentations, track

Qualifications

• Associate's degree in Business Administration, Healthcare Administration, Communications or related field.

Responsibilities

• Support SVP IS and Medical Director of Clinical Services with comprehensive administrative and organizational support.
• Prepare executive meeting agendas, presentations, reports, spreadsheets, and correspondence; track milestones and follow-ups.
• Screen, prioritize, and manage incoming communications (emails, calls).
• Record meeting minutes and track action items through completion.
• Coordinate travel arrangements, conference registrations, itineraries, and expense reporting.
• Coordinate vendor meetings and maintain relationships with technology vendors and external partners.
• Track software maintenance agreements, service contracts, and renewals; notify leadership.
• Organize, safeguard confidential records and ensure HIPAA compliance.
• Act as liaison between IS, Clinical Services, leadership, physicians, staff, vendors for effective collaboration.
• Assist in coordinating departmental meetings, events, and executive initiatives.

Skills

Executive calendar mgmt

Confidentiality

Communication skills

Organizational skills

Meetings coordination

Travel arrangements

Vendor coordination

Microsoft Office 365

HIPAA knowledge

Education

Associate's degree in Business Administration / Healthcare Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Desert Oasis Healthcare in Palm Springs, CA, seeks an Executive Assistant to the Senior Vice President, Information Systems, and the Medical Director of Clinical Services. You will provide high-level administrative support, manage executive communications, coordinate meetings, and maintain schedules.

The role requires discretion, strong organization, and the ability to handle confidential information in a fast-paced healthcare setting; you will prepare reports and presentations, track