Senior Administrative Assistant

PDS Tech Commercial, Inc.; Seattle (WA); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid time off

Job summary

PDS Tech Commercial is seeking a Senior Administrative Assistant to provide high-level support to leaders and a dynamic department in Seattle, WA. This role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare documents, assist with budgets, and serve as a central contact for internal and external partners to help keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• 4+ years of administrative support experience.
• Intermediate to advanced MS Office skills (Word, Excel, Outlook).
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Proven ability to multitask and manage multiple projects from start to finish.
• Strong attention to detail and ability to adapt quickly to changing priorities.
• Professional demeanor and outstanding telephone and business etiquette.

Responsibilities

• Provide high-level admin support for management and department, including complex and confidential assignments.
• Serve as internal and external point of contact, handling calls, visitors, inquiries, and correspondence.
• Manage calendars, schedule appointments, and coordinate complex meetings and priorities.
• Arrange meetings, travel, lodging, catering, presentation materials, equipment, and special events.
• Prepare, compose, proofread, and format documents, reports, presentations, spreadsheets, charts, and other materials.
• Organize and maintain department files, databases, records, and other systems.
• Handle incoming/outgoing correspondence, prioritizing requests and next steps.
• Order office supplies, monitor inventory, and coordinate service or repair requests.
• Assist with department budgets, expense reports, expenditures, and accounting records.
• Research complex questions and provide solutions based on policies and best practices.
• Support office operations and help implement process improvements.
• Coordinate multiple projects simultaneously with accuracy and deadlines.
• Provide guidance to lower-level clerical staff when needed.
• Handle sensitive information with discretion and integrity.

Job description

Be the Trusted Partner Behind Leadership as an Senior Administrative Assistant

Location: Seattle, WA | Schedule: M-F, 6am to 2:30pm | Payrate: $21.30 - $26.90/hour

Join PDS Tech Commercial and make an impact with a leading organization in the distribution industry!

PDS Tech Commercial is seeking a highly organized, resourceful, and polished Senior Administrative Assistant to provide high-level administrative support to leaders and a dynamic department. This is an opportunity to become a trusted partner to management, work with confidential information, coordinate complex priorities, and help keep critical business operations running smoothly.

About The Role

As a Senior Administrative Assistant, you’ll play a key role in supporting managers, directors, and/or vice presidents while serving as a central point of contact for internal and external partners. Your ability to anticipate needs, manage competing priorities, exercise sound judgment, and maintain confidentiality will directly contribute to the success of the department.

This role is ideal for an experienced administrative professional who thrives in a fast-paced environment, takes ownership of projects, and enjoys being the person who keeps everything organized and moving forward.

What You’ll Do

• Provide high-level administrative support for management and/or an entire department, including complex and confidential assignments.
• Serve as a key internal and external point of contact, professionally handling calls, visitors, inquiries, and correspondence.
• Manage calendars, schedule appointments and engagements, and coordinate complex meetings and priorities.
• Arrange meetings, conferences, travel, lodging, catering, presentation materials, equipment, and special events.
• Prepare, compose, proofread, and format documents, reports, presentations, spreadsheets, charts, and other business materials.
• Organize and maintain department files, databases, records, and other administrative systems.
• Manage incoming and outgoing correspondence, prioritizing requests and determining appropriate next steps.
• Order office supplies, monitor inventory and equipment, and coordinate service or repair requests.
• Assist with department budgets, expense reports, expenditures, and accounting-related records.
• Research complex or non-routine questions and provide solutions based on departmental policies and best practices.
• Support office operations and help implement process improvements and changes.
• Coordinate multiple projects simultaneously while maintaining accuracy, deadlines, and attention to detail.
• Provide guidance or work direction to lower-level clerical staff when needed.
• Handle sensitive and confidential information with discretion, integrity, and sound independent judgment.

Required Qualifications

• High school diploma or equivalent.
• 4+ years of administrative support experience preferred.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Proven ability to multitask and manage multiple projects from start to finish.
• Strong attention to detail and ability to adapt quickly to changing priorities.
• Professional demeanor and outstanding telephone and business etiquette.
• Ability to work independently with minimal supervision.
• Demonstrated discretion when handling confidential or highly sensitive information.
• Strong work ethic and commitment to maintaining a positive, professional work environment.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience supporting senior-level management, directors, or vice presidents.
• Advanced proficiency in Microsoft Word and Excel and strong PowerPoint skills.
• Intermediate Microsoft Access skills.
• Experience coordinating meetings, conferences, travel, and special events.
• Experience with departmental budgets, expense reporting, or accounting records.
• Previous experience leading or providing direction to administrative or clerical personnel.

Ready to Make an Impact?

If you’re an experienced administrative professional who can anticipate needs, protect confidential information, manage competing priorities, and keep even the busiest department organized, we want to hear from you.

Pay Details: $21.30 to $26.90 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Requirements

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance