Executive Admin Partner to Finance & Operations Leaders

Central Piedmont Community College; Charlotte, Northern (NC, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Central Piedmont Community College seeks an experienced Executive Assistant to the Executive Vice President of Finance and Operations. You will support senior leaders with communications, calendars, meetings, travel, and board materials, while handling confidential information with discretion.

The role involves coordinating cross-functional activities, maintaining records, and liaising with internal and external stakeholders.

Qualifications

• Requires associate degree in business administration or related field.
• Five years of office management experience and prior executive support experience.

Responsibilities

• Provide comprehensive executive support including drafting, editing, and managing correspondence, reports, and presentations for VP review.
• Manage complex calendars, schedules, and priorities for executives.
• Organize meetings (in-person/virtual), prepare materials, logistics, and follow-up.
• Coordinate travel arrangements and related documentation.
• Serve as primary point of contact for visitors and inquiries directed to the VP Office.
• Support Board governance, agendas, minutes, and committee materials.
• Monitor budgets, procurements, contracts, and requisitions; ensure compliance.
• Support HR processes during recruitment, onboarding, and offboarding while maintaining confidentiality.

Skills

Executive support

Calendar management

Meetings coordination

Written communication

Stakeholder engagement

Records management

Customer service

Project coordination

Discretion and confidentiality

Education

Associate degree in business administration

Bachelor’s degree preferred

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)

Job description

Central Piedmont Community College seeks an experienced Executive Assistant to the Executive Vice President of Finance and Operations. You will support senior leaders with communications, calendars, meetings, travel, and board materials, while handling confidential information with discretion.

The role involves coordinating cross-functional activities, maintaining records, and liaising with internal and external stakeholders.