Executive Admin Assistant, Advancement & External Affairs

Virginia Community Colleges; Charlottesville (VA); On-site; USD 28,000 - 34,000; Part time

Job summary

Piedmont Virginia Community College seeks a part-time Administrative Support Specialist to assist the Vice President of Advancement and External Affairs. You will be the first point of contact for donors, campus partners, and governance boards, handling inquiries and supporting meetings and events.

Responsibilities include data entry in Raiser's Edge/Financial Edge, calendar management, document prep, and budget tracking.

Qualifications

• Experience handling confidential information in a professional setting.
• Demonstrated ability to manage multiple assignments, projects, or deadlines with limited supervision.
• Experience providing administrative support in a professional office, including calendar management and meeting scheduling.
• Experience proofreading and editing business correspondence and professional documents.
• Experience providing customer service and communicating with diverse constituencies.
• Proficient in Microsoft Excel for data entry, analysis, and reporting.

Responsibilities

• Receive inquiries from faculty, staff, donors, and community members and respond in a timely, professional manner.
• Utilize Raiser's Edge, Financial Edge, AwardSpring and other CRM tools for data entry, analysis, and reporting.
• Develop and maintain administrative systems: donor acknowledgments, scholarship awards management, division calendar, and meeting logistics.
• Process and report donations accurately and timely; prepare/approve related paperwork (requisitions, travel, reimbursements, transfers).
• Coordinate budgeting, grants, initiatives, and funding sources; monitor financial reports and perform transfers as needed.

Skills

Calendar management

Budget tracking

Data entry

Donor relations

Customer service

Professional communication

Multitasking

Tools

Raiser’s Edge

Financial Edge

AwardSpring

Job description

Piedmont Virginia Community College seeks a part-time Administrative Support Specialist to assist the Vice President of Advancement and External Affairs. You will be the first point of contact for donors, campus partners, and governance boards, handling inquiries and supporting meetings and events.

Responsibilities include data entry in Raiser's Edge/Financial Edge, calendar management, document prep, and budget tracking.