Administrative Assistant to Exec VP Finance & Operations

NC Community Colleges; Charlotte, Northern (NC, KY); Hybrid; USD 67,000 - 81,000; Full time

Job summary

Central Piedmont Community College seeks an Administrative Assistant to the Executive VP Finance & Operations. This role provides high-level executive, administrative, and operational support to the Executive VP and, as needed, other members of the Executive Leadership Team.

Responsibilities include managing calendars, coordinating meetings and travel, and handling confidential information with discretion. Candidates should have an Associate Degree or five years of relevant experience, with a

Qualifications

• Associate Degree in Business Administration or related and / or five years of office management experience, prior experience in an executive support role.

Responsibilities

• Provides comprehensive executive support, including drafting, editing, and managing correspondence, reports, and presentations for review by the VP.
• Manages complex calendars, schedules, and priorities; coordinates meetings, events, and commitments.
• Organizes meetings, in-person or virtual, with agenda development and materials preparation.
• Coordinates travel arrangements and related documentation, reimbursement, and logistics.
• Serves as primary contact for visitors, callers, and inquiries directed to the VP’s office.

Education

Associate Degree in Business Administration or related

Bachelor’s Degree in Business Administration or related

Job description

Administrative Assistant to Exec VP Finance & Operations

Central Piedmont Community College

Salary Grade

$67,383 - $81,448

Job Reports To

Executive VP of Finance & Operations

Job Category

Executive/Administrative/Managerial

Application Period

Opens: 09/16/2026

Closes: 09/30/2026

Target Start Date

10/12/2026

Expected Work Hours

Monday - Friday 40 hours

Employment Type

Full Time

Minimum Qualifications

Associate Degree in Business Administration or related and / or five years of office management experience, prior experience in an executive support role.

Preferred Qualifications

• Bachelor’s Degree in Business Administration or related

General Function

Provides high-level executive, administrative, and operational support to the Executive Vice President of Finance and Operations, Senior Vice President, Strategy, Talent, and Institutional Effectiveness and, as needed, other members of the Executive Leadership Team. Serves as a key liaison among college leadership, internal departments, external stakeholders, and the Board of Trustees. Coordinates executive office operations, Board committee support, financial and administrative processes, and special projects while exercising exceptional judgment, discretion, professionalism, and confidentiality.

Duties and Responsibilities

• Executive and Administrative Support
  • Provides comprehensive executive support, including drafting, editing, and managing correspondence, reports, presentations, and communications for review and approval by the Vice President.
  • Manages complex calendars, schedules, and priorities, ensuring effective use of executive time and proactive coordination of meetings, events, and commitments.
  • Organizes and coordinates meetings, both in-person and virtual, including scheduling, agenda development, materials preparation, logistics, catering, and follow-up actions.
  • Coordinates travel arrangements and related documentation, reimbursement, and logistical requirements.
  • Serves as the primary point of contact for visitors, callers, and inquiries directed to the Vice President’s Office, ensuring responsive and professional customer service.
• Board Governance and Committee Support
  • Supports the work of the Board of Trustees and assigned Board committees, including the Finance, Facilities, and Audit Committee.
  • Supports the preparation, distribution, and maintenance of Board agendas, materials, minutes, resolutions, and supporting documentation.
  • Serves as a liaison between executive leadership, Board members, and committee stakeholders.
• Operational and Financial Administration
  • Maintains accurate and confidential records and documentation related to budgets, procurements, contracts, requisitions, equipment, supplies, leave administration, purchasing card transactions, and other operational activities.
  • Monitors and processes administrative workflows to ensure timely completion and compliance with college policies and procedures.
  • Utilizes enterprise technology platforms and productivity tools to prepare reports, dashboards, presentations, correspondence, and special projects.
• Human Resources and Organizational Support
  • Serves as a liaison with Human Resources throughout recruitment, onboarding, and offboarding processes, coordinating interviews, documentation, and workflow activities.
  • Supports departmental staffing, personnel, and administrative processes while maintaining strict confidentiality regarding sensitive employee and organizational information.
• Council, Committee, and Stakeholder Engagement
  • Serves as a member of the Finance and Operations Council and participates on college committees, workgroups, and special initiatives as assigned.
  • Coordinates meetings, develops agendas, records meeting outcomes, and monitors follow-up actions for councils, committees, and executive projects.
  • Functions as a liaison between the Vice President and internal and external stakeholders, fostering effective communication and collaboration.
• Compliance and Specialized Administrative Functions
  • Serves as the College’s ACH Fraud Control Administrator, supporting internal controls and monitoring processes related to electronic payment security.
  • Serves as the Gift-in-Kind Administrator, maintaining documentation and coordinating processes associated with gift acceptance and reporting requirements.
  • Submits, tracks, and monitors facilities and maintenance work orders to ensure timely resolution of issues.
  • Performs other duties as assigned