Executive Admin Specialist — Finance & Administration

Rite Corporation; North Carolina; On-site; USD 33,062 - 44,083; Full time

Job summary

East Central College is seeking a full-time Executive Administrative Assistant for Finance & Administration to support the Vice President and coordinate across active divisional projects and initiatives.

This role requires a high degree of independence and discretion, with strong Microsoft 365 and Google Workspace skills, advanced Excel, data analysis, reporting, and the ability to create professional presentations.

Qualifications

• Completion of an Associate Degree and 3-5 years related experience.
• Proficient in Microsoft 365 and Google Workspace platforms, with advanced Excel skills for data analysis, reporting, pivot tables and charts.
• Prepare minutes, formal reports and other documents; maintain confidentiality.
• Coordinate cross-functional communication and manage VP calendar and scheduling.

Responsibilities

• Manage day-to-day office activities, files, calls, mailings, and office supplies within budget.
• Coordinate cross-functional communications and track deliverables for the Vice President.
• Create and maintain databases, gather data, and prepare reports and dashboards.
• Maintain confidentiality of information and handle sensitive personnel matters as needed.
• Plan, organize, and attend to administrative details on special assignments and projects.

Skills

Administrative support

Cross-functional communication

Budget tracking

Calendar management

Data analysis

Education

Associate degree

Tools

Microsoft 365

Google Workspace

Excel

Google Sheets

PowerPoint

Google Slides

Job description

East Central College is seeking a full-time Executive Administrative Assistant for Finance & Administration to support the Vice President and coordinate across active divisional projects and initiatives.

This role requires a high degree of independence and discretion, with strong Microsoft 365 and Google Workspace skills, advanced Excel, data analysis, reporting, and the ability to create professional presentations.