Executive Assistant to VP & CFO, Administrative Services

Northland Pioneer College; Holbrook (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Retirement Benefits

Job summary

Northland Pioneer College seeks a capable administrative professional to support the Vice President for Administrative Services/Chief Finance Officer. You will organize meetings, manage calendars, and coordinate travel, while ensuring confidentiality and effective communication with staff and external partners.

You will assist in budgeting, records management, leases, procurement, and risk management, contributing to smooth operations across functional areas reporting to the VPAS.

Qualifications

• Associate’s Degree in Business Administration, Public Administration, or a related field.
• 3 years of experience in an assistant or management position.
• 3 years of demonstrated leadership experience.
• Valid driver’s license.

Responsibilities

• Organizes meetings, scheduling, reminders, catering and travel for the VPAS.
• Answers calls professionally and triages with VPAS preferences and policies.
• Prepares emails, memos, and communications on the VPAS’s behalf.
• Represents the VPAS and coordinates with stakeholders, analyzes data and needs.
• Manages VPAS office budget, records, leases, procurement; supports risk management.

Skills

Administrative support

Microsoft Office

Communication

Leadership

Confidentiality

Education

Associate’s Degree in Business Administration/Public Administration/related field

Bachelor’s degree in Business Administration/Public Administration/related field

Tools

Microsoft Office Suite

DocuSign

Adobe Sign

Google Applications

Job description

Northland Pioneer College seeks a capable administrative professional to support the Vice President for Administrative Services/Chief Finance Officer. You will organize meetings, manage calendars, and coordinate travel, while ensuring confidentiality and effective communication with staff and external partners.

You will assist in budgeting, records management, leases, procurement, and risk management, contributing to smooth operations across functional areas reporting to the VPAS.