Executive Admin & Operations Coordinator

Experience Champaign Urbana; Champaign (IL); On-site; USD 48,000 - 64,000; Full time

Job summary

Experience Champaign Urbana seeks an Executive Administrative Support to assist senior leadership, manage complex calendars, and coordinate high-level meetings and travel. The role includes handling confidential communications and serving as a liaison across campus units and external partners.

Responsibilities extend to supporting special projects, improving office systems, and organizing events and materials for executive leadership. Strong discretion and proactive problem-solving are essential.

Qualifications

• Experience supporting senior leadership or executives in a fast-paced environment.
• Strong written and verbal communication skills with confidential information handling.
• Ability to manage complex calendars and prioritize competing requests.

Responsibilities

• Provide primary administrative support to executive leadership and manage complex calendars.
• Coordinate meetings, prepare agendas, and route correspondence with discretion.
• Arrange domestic and international travel and related logistics for events and visits.
• Support research community programs and process improvements within the office.

Skills

Calendar management

Executive communication

Meeting coordination

Prioritization

Education

Bachelor's degree preferred

Tools

Microsoft Office

G Suite

Job description

Experience Champaign Urbana seeks an Executive Administrative Support to assist senior leadership, manage complex calendars, and coordinate high-level meetings and travel. The role includes handling confidential communications and serving as a liaison across campus units and external partners.

Responsibilities extend to supporting special projects, improving office systems, and organizing events and materials for executive leadership. Strong discretion and proactive problem-solving are essential.