Executive Admin Assistant to VP, Business & Finance

Washington & Jefferson College; Washington (Washington County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Tuition assistance

Job summary

Washington & Jefferson College is seeking an Administrative Assistant to support the Business & Finance division, serving as a key operational resource and providing executive support to the Vice President for Business & Finance. The role includes assisting with Accounts Payable, Student Accounts, customer service, records management, and workflow coordination.

The position acts as a primary contact for students, families, faculty, staff, vendors, and external partners, ensuring efficient

Qualifications

• Three or more years of progressively responsible administrative support experience.
• Proficient in Microsoft Office Suite with strong Word, Excel, and presentation skills.
• Excellent organizational, communication, and customer service abilities.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented with the ability to manage multiple priorities in a fast-paced office.

Responsibilities

• Serve as the primary front-office coordinator for the Business & Finance division.
• Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
• Coordinate administrative workflows and support efficient office operations across the division.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Maintain departmental records, filing systems, and document retention procedures.
• Coordinate office supplies, equipment, and purchasing needs.
• Assist with departmental communications and operational initiatives.
• Support the implementation of process improvements and office efficiency efforts.
• Maintain confidentiality when handling sensitive financial, personnel, and student information.

Skills

Customer service excellence

Excellent organization

Confidentiality & professionalism

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Washington & Jefferson College is seeking an Administrative Assistant to support the Business & Finance division, serving as a key operational resource and providing executive support to the Vice President for Business & Finance. The role includes assisting with Accounts Payable, Student Accounts, customer service, records management, and workflow coordination.

The position acts as a primary contact for students, families, faculty, staff, vendors, and external partners, ensuring efficient