Executive Admin Partner for 3 Leaders | Calendars & Travel

Xcel Energy; Denver (CO); On-site; USD 29,000 - 38,000; Full time

Job summary

Xcel Energy in Denver is seeking a highly organized administrative professional to provide dedicated support across two fast-moving teams. This role is central to keeping leadership running smoothly — managing complex calendars, coordinating meetings and travel, and ensuring that the right information reaches the right people at the right time.

Based in Denver, this person will serve as a trusted operational partner to three leaders, handling a broad range of administrative and coordination

Qualifications

• 5+ years of executive support experience.

Responsibilities

• Manage and prioritize calendars for three leaders, resolving scheduling conflicts and protecting dedicated focus time.
• Schedule and coordinate leadership, vendor, program, and cross-functional meetings across multiple time zones and stakeholder groups.
• Prepare meeting agendas, organize pre-read materials, and ensure all content is distributed and accessible ahead of time.
• Capture and track action items, decisions, and follow-ups from key meetings to ensure accountability and timely completion.
• Coordinate recurring leadership cadences and maintain a consolidated view of upcoming commitments, deadlines, and priorities.
• Handle meeting logistics including room bookings, Microsoft Teams links, on-site coordination, and event support.
• Arrange and manage travel including flights, hotels, ground transportation, and itinerary preparation.
• Process expense reports, corporate card reconciliations, and other time-sensitive administrative submissions accurately and on schedule.
• Assist with document, presentation, and communication coordination including collecting inputs and managing review cycles.
• Triage incoming requests and route items to the appropriate leader efficiently, minimizing unnecessary meetings.
• Provide flexible administrative support across Customer Core and Customer Portfolio as team priorities evolve.

Skills

Calendar management

Executive support

Written and verbal communication

Microsoft 365

Cross-functional coordination

Discretion

Travel coordination

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Xcel Energy in Denver is seeking a highly organized administrative professional to provide dedicated support across two fast-moving teams. This role is central to keeping leadership running smoothly — managing complex calendars, coordinating meetings and travel, and ensuring that the right information reaches the right people at the right time.

Based in Denver, this person will serve as a trusted operational partner to three leaders, handling a broad range of administrative and coordination