Administrative Assistant (contract)

Xcel Energy; Denver (CO); On-site; USD 29,000 - 38,000; Full time

Job summary

Xcel Energy in Denver is seeking a highly organized administrative professional to provide dedicated support across two fast-moving teams. This role is central to keeping leadership running smoothly — managing complex calendars, coordinating meetings and travel, and ensuring that the right information reaches the right people at the right time.

Based in Denver, this person will serve as a trusted operational partner to three leaders, handling a broad range of administrative and coordination

Qualifications

• 5+ years of executive support experience.

Responsibilities

• Manage and prioritize calendars for three leaders, resolving scheduling conflicts and protecting dedicated focus time.
• Schedule and coordinate leadership, vendor, program, and cross-functional meetings across multiple time zones and stakeholder groups.
• Prepare meeting agendas, organize pre-read materials, and ensure all content is distributed and accessible ahead of time.
• Capture and track action items, decisions, and follow-ups from key meetings to ensure accountability and timely completion.
• Coordinate recurring leadership cadences and maintain a consolidated view of upcoming commitments, deadlines, and priorities.
• Handle meeting logistics including room bookings, Microsoft Teams links, on-site coordination, and event support.
• Arrange and manage travel including flights, hotels, ground transportation, and itinerary preparation.
• Process expense reports, corporate card reconciliations, and other time-sensitive administrative submissions accurately and on schedule.
• Assist with document, presentation, and communication coordination including collecting inputs and managing review cycles.
• Triage incoming requests and route items to the appropriate leader efficiently, minimizing unnecessary meetings.
• Provide flexible administrative support across Customer Core and Customer Portfolio as team priorities evolve.

Skills

Calendar management

Executive support

Written and verbal communication

Microsoft 365

Cross-functional coordination

Discretion

Travel coordination

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Summary

We are seeking a highly organized and proactive administrative professional to provide dedicated support across two fast-moving teams. This role is central to keeping leadership running smoothly — managing complex calendars, coordinating meetings and travel, and ensuring that the right information reaches the right people at the right time. Based in Denver, this person will serve as a trusted operational partner to three leaders, handling a broad range of administrative and coordination responsibilities with discretion, sound judgment, and a strong sense of ownership.

Responsibilities

• Manage and prioritize calendars for three leaders, resolving scheduling conflicts and protecting dedicated focus time
• Schedule and coordinate leadership, vendor, program, and cross-functional meetings across multiple time zones and stakeholder groups
• Prepare meeting agendas, organize pre-read materials, and ensure all content is distributed and accessible ahead of time
• Capture and track action items, decisions, and follow-ups from key meetings to ensure accountability and timely completion
• Coordinate recurring leadership cadences and maintain a consolidated view of upcoming commitments, deadlines, and priorities
• Handle meeting logistics including room bookings, Microsoft Teams links, on-site coordination, and event support
• Arrange and manage travel including flights, hotels, ground transportation, and itinerary preparation
• Process expense reports, corporate card reconciliations, and other time-sensitive administrative submissions accurately and on schedule
• Assist with document, presentation, and communication coordination including collecting inputs and managing review cycles
• Triage incoming requests and route items to the appropriate leader efficiently, minimizing unnecessary meetings
• Provide flexible administrative support across Customer Core and Customer Portfolio as team priorities evolve

Skills

• Exceptional calendar management and organizational skills with the ability to juggle competing priorities across multiple leaders
• Strong written and verbal communication skills for coordinating with internal teams, vendors, and senior stakeholders
• Proficiency with Microsoft 365 tools including Outlook, Teams, Word, Excel, and PowerPoint
• Ability to exercise sound judgment and discretion when handling sensitive information and executive-level communications
• Detail-oriented approach to logistics, documentation, and follow-through
• Proactive problem-solving mindset with the ability to anticipate needs before they become urgent
• Comfortable working in a fast-paced, ambiguous environment with shifting priorities
• Experience coordinating travel arrangements and on-site events with professionalism and efficiency
• Ability to triage and manage a high volume of requests without losing sight of what matters most

Experience

• 5 or more years of experience in an executive assistant, administrative coordinator, or similar support role
• Prior experience supporting multiple leaders simultaneously in a corporate or matrixed organization
• Experience managing travel, expenses, and on-site event coordination preferred
• Background supporting operations, program management, or customer-facing teams is a plus

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred
• Denver-based or willing to work on-site in Denver as the primary work location

The closing date for applications for this job posting is 11/29/2026.

Should you require any accommodations in responding to this job posting or at any stage during the application process, kindly e-mail: [e-mail]

Pay Rate Range

20.77 - 27.69 USD hourly