Strategic Executive Assistant to Leadership

Prime Data Centers; Denver (CO); On-site; USD 94,000 - 117,000; Full time

Benefits offered by this job

Competitive salary & bonus program

401(k) match up to 4%

Employer-paid medical, dental, vision,

Life insurance & disability

Paid Time Off + Sick time

Job summary

Prime Data Centers is seeking an Executive Assistant to provide high‑level administrative and operational support to senior leadership in Denver. You will own calendar management, communications, travel, meeting logistics, and day‑to‑day administrative needs, serving as a trusted partner to executives and internal teams.

You will manage calendars, triage communications, coordinate domestic and international travel, prepare meeting materials, and support budgets and vendor payments while

Qualifications

• 3–5 years of experience supporting senior executives or in a comparable administrative role.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication with high attention to detail.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage and maintain executive calendars, resolve conflicts, and balance priorities.
• Schedule meetings across time zones and coordinate rooms or virtual platforms.
• Protect focus time and prepare materials and links ahead of time.
• Triage executive email, draft responses, and handle correspondence.
• Screen requests, act as gatekeeper, and represent leadership professionally.
• Book domestic and international travel and prepare detailed itineraries.
• Prepare agendas and notes for meetings; take minutes and track action items.
• Coordinate leadership events, onsite hospitality, and venue logistics.
• Prepare documents, manage expenses, and reconcile corporate card activity.
• Support cross-functional projects by tracking deadlines and deliverables.
• Maintain org charts, distribution lists, and shared calendars.
• Identify opportunities to streamline administrative processes and improve workflows.
• Provide backup coverage for other administrative team members as needed.

Skills

Executive support

Organization & multitasking

Communication skills

Discretion & confidentiality

Independent work

Tools

Calendar & email platforms

Microsoft Office / Google Workspace

Video conferencing tools

Job description

Prime Data Centers is seeking an Executive Assistant to provide high‑level administrative and operational support to senior leadership in Denver. You will own calendar management, communications, travel, meeting logistics, and day‑to‑day administrative needs, serving as a trusted partner to executives and internal teams.

You will manage calendars, triage communications, coordinate domestic and international travel, prepare meeting materials, and support budgets and vendor payments while