Executive Admin & Operations Specialist (Healthcare)

SIU Medicine; Springfield (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

SIU Medicine is seeking an administrative professional to support the SIU HealthCare Core Office and its leadership. The role involves executive assistance, clerical tasks, travel coordination, and maintaining financial and personnel records.

The position requires handling confidential information and coordinating with multiple departments to ensure timely operations. The successful candidate will manage scheduling, correspondence, and documentation for the COO/CMO and SIU HC leadership, while

Qualifications

• Administrative support for executive leadership and management.
• Clerical and office coordination for the SIU HealthCare Core office.
• Follows university and government policies for travel, purchasing cards, and transactions.

Responsibilities

• Advise and provide executive support to COO, CMO, and SIU HC leadership.
• Provide general secretarial and clerical support for leadership and management.
• Coordinate travel for SIU HC leadership and staff.
• Assist with internal billing and financial records.
• Maintain electronic personnel and purchasing files.
• Prepare correspondence and reports for leadership.

Skills

Office admin

Executive support

Payroll processing

Billing coordination

Travel planning

Education

High school diploma

Tools

Microsoft Office Suite

Payroll software

Job description

SIU Medicine is seeking an administrative professional to support the SIU HealthCare Core Office and its leadership. The role involves executive assistance, clerical tasks, travel coordination, and maintaining financial and personnel records.

The position requires handling confidential information and coordinating with multiple departments to ensure timely operations. The successful candidate will manage scheduling, correspondence, and documentation for the COO/CMO and SIU HC leadership, while