Executive Assistant/CEO Office

Southern Illinois Healthcare; United States; On-site; USD 33,000 - 51,000; Full time

Job summary

Southern Illinois Healthcare is seeking an Executive Assistant in the CEO Office to provide administrative support, maintain confidential handling of sensitive matters, and assist with executive workflows. The role focuses on supporting the CEO and senior leadership, coordinating calendars, preparing materials, and ensuring efficient operation of the executive office.

The successful candidate will have an Associates degree and at least 3 years of experience supporting senior management in a

Qualifications

• Associates degree in healthcare, business, or other relative degrees.
• Providing 3 years of administrative support to senior management preferred.
• Experience in a professional office setting (3 years) is desirable.

Responsibilities

• Greets visitors and answers telephones, relays messages to appropriate staff members.
• Manage filing system, classify and file correspondence and documents.
• Coordinate and schedule meetings, conferences, travel, and CEO calendar.
• Prepare correspondence, memos, reports, minutes, agendas; proofread materials.

Skills

Administrative support

Calendar management

Confidential information handling

Education

Associates degree in healthcare or business

Job description

Executive Assistant/CEO Office# SIH Careers## Executive Assistant/CEO OfficeApply: System Office: Full time: Posted Today: JR105685**Current SIH employees need to apply for positions through our internal job portal. Log in to Workday to apply through the Jobs Hub.****Position** **Summary*** The Executive Assistant/CEO Office is responsible for providing the CEO office with administrative and clerical support services essential for efficient organizational operation and confidential handling of sensitive matters. **Principal Accountabilities*** Standards of Performance: Respect, Integrity, Compassion, Collaboration, Stewardship, Accountability, Quality **Education*** Associates degree in healthcare, business, or other relative degrees. Providing 3 years of administrative support to senior management preferred. **Experience and Skills*** Technical Field: 3 years experience office practice setting or equivalent experience in a professional office setting. **Role Specific Responsibilities*** Monitors compliance with established standards, practices, and regulatory requirements and updates system-wide administration policies and procedures as needed.* Reports to and provides administrative support to the Executive Assistant to President/CEO and other Executive Team members.* Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.* Coordinates and manages Illinois Exclusive Lobbyist registrations and bi-monthly reporting. Assures forms are complete and compliant with annual training and reporting.* Ensure that all assigned work activities are completed; centralizing common work to eliminate waste and streamline processes. Activities may include some or all of the following: + Greets visitors, answers telephones, and relays messages to appropriate staff members. + Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents. + Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & assist in maintaining CEO's calendar. + Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed. + Sort and distribute department mail. Open, sort, review and prioritize mail. + Oversee departmental equipment and supplies. Order supplies/materials as needed within allotted budget.* Oversees activities of system office functions and coordinates with corporate office employees at all levels by rounding daily to answer common questions, provide direction, and offers suggestions on removing barriers or obstacles that may impede daily workflows.* Responds to visitor and vendor complaints; analyzes and determines necessity to elevate the complaint based on situation to the appropriate organization leader, potential risk, effective resolution, and corporate office concerns* Provides leadership to direct reports in the execution of work plans and long and short term goals by implementing regular one-on-one contact meetings to review engagement activities that measure, assess and improve the employees performance.* Develops a staffing plan that meets both customer expectations and financial constraints.* Create an environment where employee engagement and feedback facilitates positive change. **Compensation (Commensurate with experience):**$23.65To$36.66