Executive Assistant/CEO Office

CO01 Southern Illinois Hospital Services Inc.; United States; On-site; USD 33,000 - 51,000; Full time

Job summary

Southern Illinois Healthcare seeks an Executive Assistant for the CEO Office to provide administrative and clerical support, ensuring confidential handling of sensitive matters and smooth operation of the executive team.

The role supports the President/CEO and senior leaders, manages calendars, coordinates meetings, travel, and correspondence, and helps maintain compliant, efficient workflows within a healthcare environment.

Qualifications

• Associates degree in healthcare, business, or related field.
• 3 years of administrative support to senior management preferred.
• 3 years experience in an office practice setting or equivalent professional office setting.

Responsibilities

• Support the CEO Office with administrative tasks and clerical duties.
• Coordinate meetings, travel arrangements, and CEO calendar.
• Handle confidential information with discretion and professionalism.
• Coordinate Illinois Exclusive Lobbyist registrations and bi-monthly reporting.
• Ensure forms and training/compliance documentation are complete and up to date.
• Greet visitors, answer phones, route messages, and maintain filing systems.

Skills

Administrative support

Calendar management

Confidential data handling

Communication

Office software

Education

Associates degree in healthcare or business

Job description

Position Summary

The Executive Assistant/CEO Office is responsible for providing the CEO office with administrative and clerical support services essential for efficient organizational operation and confidential handling of sensitive matters.

Principal Accountabilities Standards of Performance

Standards of Performance: Respect, Integrity, Compassion, Collaboration, Stewardship, Accountability, Quality Education

Associates degree in healthcare, business, or other relative degrees.

Providing 3 years of administrative support to senior management preferred.

Experience and Skills Technical Field: 3 years experience office practice setting or equivalent experience in a professional office setting.

Role Specific Responsibilities

• Monitors compliance with established standards, practices, and regulatory requirements and updates system-wide administration policies and procedures as needed.
• Reports to and provides administrative support to the Executive Assistant to President/CEO and other Executive Team members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Coordinates and manages Illinois Exclusive Lobbyist registrations and bi-monthly reporting.
• Assures forms are complete and compliant with annual training and reporting.
• Ensure that all assigned work activities are completed; centralizing common work to eliminate waste and streamline processes.
• Activities may include some or all of the following:
• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Establish, and revise filing system.
• Classify, sort and file correspondence, records, and other documents.
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & assist in maintaining CEO's calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc.
• Proof all typed materials, make corrections and recommended changes.
• Fax, photocopy and distribute material as directed.
• Sort and distribute department mail.
• Open, sort, review and prioritize mail.
• Oversee departmental equipment and supplies.
• Order supplies/materials as needed within allotted budget.
• Oversees activities of system office functions and coordinates with corporate office employees at all levels by rounding daily to answer common questions, provide direction, and offers suggestions on removing barriers or obstacles that may impede daily workflows.
• Responds to visitor and vendor complaints; analyzes and determines necessity to elevate the complaint based on situation to the appropriate organization leader, potential risk, effective resolution, and corporate office concerns.
• Provides leadership to direct reports in the execution of work plans and long and short term goals by implementing regular one-on-one contact meetings to review engagement activities that measure, assess and improve the employees performance.
• Develops a staffing plan that meets both customer expectations and financial constraints.
• Create an environment where employee engagement and feedback facilitates positive change.

Compensation

Compensation (Commensurate with experience): $23.65 To $36.66

To access our Benefits Guide/Plan Information, please click the link below: http://www.sih.net/careers/benefits

At Southern Illinois Healthcare, we realize that in order to provide our surrounding communities with excellent care, we must begin by providing our employees with that same care and appreciation.

We offer rich opportunities to develop and grow professionally, an environment of excellence in patient care, and the awareness that everything we accomplish is a direct outgrowth of the superb efforts and dedication of our employees.

Working to put the right people, exhibiting the right attitude and behaviors, in the right roles is not just a goal, but a priority of Southern Illinois Healthcare.

For the health of you and our patients, SIH and SIH Medical Group campuses are tobacco free.

SIH is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

We are excited you are here and are proud to offer experiential learning opportunities for students at every stage of career development.

As a student at SIH, you will see first hand how the work we are doing supports OUR MISSION: to improve the health and well being of all the people in the communities we serve.

Your future is bright, and we are honored that you chose SIH to be part of your career journey.