Executive Admin & Operations Specialist

Lamwork; United States; On-site; USD 42,714 - 52,206; Full time

Job summary

Lamwork is seeking an Administration Specialist in the United States to manage routine workflows and high-stakes coordination tasks. Responsibilities include coordinating calendars, travel arrangements, procurement, and departmental spending analysis.

The ideal candidate should possess necessary hard and soft skills, including proficiency in Microsoft 365, multitasking, and effective communication. Certifications such as CAP, MOS, and PMP are preferred.

Experience in administrative roles is critical for this position.

Qualifications

• Ability to manage executive and manager calendars effectively.
• Expertise in coordinating travel arrangements and expense reconciliation.
• Proficient in preparing procurement requests and managing vendor communications.
• Skilled in overseeing onboarding/offboarding processes for staff.
• Experience in analyzing budgets and preparing management reports.

Responsibilities

• Coordinate executive and manager calendars, resolving scheduling conflicts.
• Manage domestic and international travel arrangements for team members.
• Prepare procurement requests and maintain vendor records.
• Oversee onboarding and offboarding of staff with required arrangements.
• Analyze departmental spending against budgets and prepare summary reports.

Skills

Microsoft 365/Google Workspace

SAP or ERP Systems

Expense and Travel Platforms

HRIS Platforms

Data Entry and Report Preparation

Multitasking

Discretion

Stakeholder Communication

Problem Resolution

Time Management

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Project Management Professional (PMP)

Professional in Human Resources (PHR)

Job description

Lamwork is seeking an Administration Specialist in the United States to manage routine workflows and high-stakes coordination tasks. Responsibilities include coordinating calendars, travel arrangements, procurement, and departmental spending analysis.

The ideal candidate should possess necessary hard and soft skills, including proficiency in Microsoft 365, multitasking, and effective communication. Certifications such as CAP, MOS, and PMP are preferred.

Experience in administrative roles is critical for this position.