Administrative Support Assistant

Lamwork; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Lamwork is hiring an Administrative Support Assistant responsible for managing daily operations, including clerical work and scheduling. Key tasks include coordinating meetings, preparing reports, and processing payroll. Ideal candidates should have experience with records management and proficiency in Microsoft Office Suite.

The role demands strong attention to detail, time management skills, and the ability to handle confidential information while multitasking in a collaborative team environment.

Qualifications

• Demonstrated experience in records management and payroll processing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Ability to coordinate travel for staff efficiently.

Responsibilities

• Manage calendars, prepare correspondence, and coordinate travel arrangements.
• Process payroll documentation and maintain records accurately.
• Track procurement requests and manage supply inventories.

Skills

Records Management

Payroll Processing

Microsoft Office Suite

Database Administration

Travel Coordination

Attention to Detail

Time Management

Confidentiality Handling

Multitasking Ability

Team Collaboration

Job description

Key Responsibilities

An Administrative Support Assistant keeps an organization's daily operations running by handling clerical, scheduling, and records work. Day-to-day responsibilities include managing calendars, preparing correspondence, coordinating travel, processing payroll documentation, and maintaining both physical and digital files.

• Coordinate meeting logistics, materials, and follow‑up action items to keep internal operations on schedule and aligned with leadership priorities.
• Prepare reports, correspondence, and presentation materials that give stakeholders accurate and timely information for decision‑making.
• Manage records, databases, and filing systems to ensure documentation is accurate, accessible, and compliant with applicable procedures.
• Process payroll and time‑keeping records for staff, resolving discrepancies and submitting documentation within established deadlines.
• Track procurement requests, purchase orders, and supply inventories to maintain uninterrupted operational support across departments.

Required Skills

Lamwork’s review shows employers prioritize technical proficiency and reliable workplace behaviors. Typical skill sets include:

• Hard Skills: Records Management, Payroll Processing, Microsoft Office Suite (Word, Excel, Outlook), Database Administration, Travel Coordination
• Soft Skills: Attention to Detail, Time Management, Confidentiality Handling, Multitasking Ability, Team Collaboration