Executive Admin & Operations Coordinator

Lamwork; United States; On-site; USD 42,714 - 52,206; Full time

Job summary

Lamwork is seeking an Administrative Executive to coordinate executive calendars, manage vendor relationships, and prepare critical reports and documentation. This role supports senior leaders in maintaining operational efficiency and accuracy.

The ideal candidate will demonstrate strong skills in Microsoft Office and Google Workspace, as well as soft skills like attention to detail and time management. Relevant certifications such as CAP or MOS are desirable.

This position is pivotal in ensuring seamless operations within the organization.

Responsibilities

• Coordinate executive calendars, meeting agendas, and travel logistics.
• Prepare reports, board documentation, and correspondence.
• Manage vendor relationships by processing purchase orders.
• Maintain filing systems and records databases.
• Compile and distribute expense summaries and periodic reports.

Skills

Microsoft Office 365

Google Workspace

Calendar and Scheduling Platforms (Outlook, Google Calendar)

Records Management and Document Control Systems

Expense and Invoice Processing Tools

ERP and Procurement Systems (SAP, Ariba)

Attention to Detail

Discretion

Time Management

Prioritization

Cross-Functional Communication

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Professional Administrative Certificate of Excellence (PACE)

Project Management Professional (PMP)

Job description

Lamwork is seeking an Administrative Executive to coordinate executive calendars, manage vendor relationships, and prepare critical reports and documentation. This role supports senior leaders in maintaining operational efficiency and accuracy.

The ideal candidate will demonstrate strong skills in Microsoft Office and Google Workspace, as well as soft skills like attention to detail and time management. Relevant certifications such as CAP or MOS are desirable.

This position is pivotal in ensuring seamless operations within the organization.