Administration Specialist

Lamwork; United States; On-site; USD 42,714 - 52,206; Full time

Job summary

Lamwork is seeking an Administration Specialist in the United States to manage routine workflows and high-stakes coordination tasks. Responsibilities include coordinating calendars, travel arrangements, procurement, and departmental spending analysis.

The ideal candidate should possess necessary hard and soft skills, including proficiency in Microsoft 365, multitasking, and effective communication. Certifications such as CAP, MOS, and PMP are preferred.

Experience in administrative roles is critical for this position.

Qualifications

• Ability to manage executive and manager calendars effectively.
• Expertise in coordinating travel arrangements and expense reconciliation.
• Proficient in preparing procurement requests and managing vendor communications.
• Skilled in overseeing onboarding/offboarding processes for staff.
• Experience in analyzing budgets and preparing management reports.

Responsibilities

• Coordinate executive and manager calendars, resolving scheduling conflicts.
• Manage domestic and international travel arrangements for team members.
• Prepare procurement requests and maintain vendor records.
• Oversee onboarding and offboarding of staff with required arrangements.
• Analyze departmental spending against budgets and prepare summary reports.

Skills

Microsoft 365/Google Workspace

SAP or ERP Systems

Expense and Travel Platforms

HRIS Platforms

Data Entry and Report Preparation

Multitasking

Discretion

Stakeholder Communication

Problem Resolution

Time Management

Education

Certified Administrative Professional (CAP)

Microsoft Office Specialist (MOS)

Project Management Professional (PMP)

Professional in Human Resources (PHR)

Job description

Administration Specialist Key Responsibilities

Lamwork's review of Administration Specialist postings shows that employers consistently prioritize candidates who demonstrate ownership of both routine workflows and high‑stakes coordination tasks across multiple stakeholders.

• Coordinate executive and manager calendars by resolving scheduling conflicts and aligning meetings with stated business priorities.


• Manage domestic and international travel arrangements, including booking, itinerary preparation, and expense reconciliation within corporate policy.


• Prepare procurement requests, maintain vendor records, and support supplier communications to ensure compliant purchasing activity.


• Oversee onboarding and offboarding processes by arranging equipment setup, system access, and required documentation for new and departing staff.


• Analyze departmental spending against approved budgets, tracking variances, and preparing summary reports for management review.

Administration Specialist Required Skills

According to Lamwork's job market data, the skills most consistently required across Administration Specialist postings span both platform proficiency and organizational capability.

• Hard Skills: Microsoft 365/Google Workspace, SAP or ERP Systems, Expense and Travel Platforms (e.g., Concur), HRIS Platforms (e.g., Oracle, ServiceNow), Data Entry and Report Preparation


• Soft Skills: Multitasking, Discretion, Stakeholder Communication, Problem Resolution, Time Management

Administration Specialist Certifications

• Certified Administrative Professional (CAP) – validates broad administrative competency for corporate environments.


• Microsoft Office Specialist (MOS) – demonstrates platform proficiency required in nearly every posting.


• Project Management Professional (PMP) – strengthens eligibility for operations‑adjacent roles and senior coordination work.


• Professional in Human Resources (PHR) – relevant for specialists with significant HR administration responsibilities.

Administration Specialist Salary in the United States

Based on the closest related role, Secretaries and Administrative Assistants, the median annual salary is $47,460 per year, according to the most recent available data from the U.S. Bureau of Labor Statistics.

Compensation in this field is influenced by seniority level, scope of functions managed, and the size and sector of the employing organization.