Executive Admin & Operations Lead

Workstream; Erie (Erie County); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Roth IRA match

Professional development opportunities

Major Holiday time off

Opportunities for advancement

Job summary

Workstream seeks an EWG Administrative Specialist to provide comprehensive executive, administrative, and operational support across business, family office, hospitality, and office functions. The role manages scheduling, communications, financial administration, employee support, and vendor coordination to ensure efficient day-to-day operations and exceptional service.

Responsibilities include calendar management, travel logistics, vendor relations, accounts payable, and payroll support while

Qualifications

• Previous administrative, executive assistant, office management, bookkeeping, or HR support experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage deadlines, and maintain confidentiality.
• Proficiency with email, calendars, electronic records, and office systems.
• Experience with invoice processing, expense tracking, onboarding, payroll support, or benefits administration preferred.

Responsibilities

• Manages executive calendars, schedules appointments, coordinates meetings, and facilitates travel arrangements and related logistics.
• Oversees email communications, prioritizes correspondence, responds as appropriate, and maintains organized records and filing systems.
• Coordinates vendor relationships, purchasing activities, invoice processing, expense tracking, and accounts payable functions.
• Monitors project timelines, tracks action items, and follows up on deadlines to ensure timely completion of business initiatives.
• Administers personal and business financial support activities, including bill payment coordination, banking transactions, account reconciliations, and expense management, bookkeeping, and payroll support
• Coordinates property, vehicle, insurance, and administrative activities, including vendor scheduling, maintenance services, and regulatory renewals.
• Maintains electronic and physical records, including financial, legal, tax, personnel, and executive documentation.
• Administers charitable contribution and sponsorship processes, including payment distribution, documentation, and event coordination.
• Coordinates employee onboarding, personnel record management, and benefits administration for restaurant operations, ensuring accurate documentation and compliance with established procedures.
• Maintains employee records within company systems, including onboarding, employment, performance, and disciplinary documentation.
• Oversees office operations, including conference room scheduling, mail distribution, telephone administration, facilities coordination, and office supply management.
• Supports special events, restaurant initiatives, office projects, and seasonal activities to ensure efficient operations and a professional workplace environment.
• Provides administrative support for executive leadership, special projects, and other business or personal matters as assigned.

Skills

Administrative experience

Executive assistant

Office management

Bookkeeping

HR support

Organizational skills

Communication

Attention to detail

Confidentiality

Email/calendar proficiency

Invoice processing

Expense tracking

Payroll support

Benefits administration

Job description

Workstream seeks an EWG Administrative Specialist to provide comprehensive executive, administrative, and operational support across business, family office, hospitality, and office functions. The role manages scheduling, communications, financial administration, employee support, and vendor coordination to ensure efficient day-to-day operations and exceptional service.

Responsibilities include calendar management, travel logistics, vendor relations, accounts payable, and payroll support while