Warehouse Operations Specialist (Admin & Coordination)

Estes Forwarding Worldwide; Joliet (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid vacation, sick time, and holidays

401(k) plan with company match

Medical, dental, and vision insurance

Short- and long-term disability

Life and accidental death & dismemberm

Job referral bonus program

Job summary

Estes Forwarding Worldwide (EFW) is seeking an Administrative Specialist to support corporate warehouse operations. The role entails handling various admin tasks, onboarding new hires, and maintaining HR-related paperwork while coordinating with management across departments.

The ideal candidate brings strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment. Travel and pre-employment checks are part of the process.

Qualifications

• Must have a Bachelor's degree or equivalent.
• 1–3 years of experience in Transportation or Warehousing preferred.
• Excellent written and oral communication skills.

Responsibilities

• Monitor emails and requests.
• Assist management with job aide creation and onboarding tasks.
• Coordinate for new hires by tracking start dates and HR onboarding.
• Collect and ensure completion of temporary employee paperwork.
• Distribute mail and manage labelling of badges.
• Assist with OSHA forms and maintain office supplies.
• Plan and coordinate employee appreciation activities.
• Attend meetings and support recruiters with job openings.

Skills

MS Office

Communication

Organization

Driving between buildings

Independent work

Business writing

Team collaboration

Problem solving

Procedural compliance

Drug test & background check

US work eligibility

Education

Bachelor's degree in Transportation or Warehousing

Job description

Estes Forwarding Worldwide (EFW) is seeking an Administrative Specialist to support corporate warehouse operations. The role entails handling various admin tasks, onboarding new hires, and maintaining HR-related paperwork while coordinating with management across departments.

The ideal candidate brings strong MS Office skills, excellent communication, and the ability to work independently in a fast-paced environment. Travel and pre-employment checks are part of the process.