Executive Admin & Operations Coordinator

Ste. Michelle Rebrand; Paterson (WA); On-site; USD 76,158,000 - 98,971,000; Full time

Benefits offered by this job

Health Care Coverage including medical

Paid Vacation & Holidays

401(k) with Employer Match

Employee Wine Discounts

Job summary

Ste. Michelle Wine Estates is seeking a Sr. Administrative Assistant in Paterson, WA to support the Chief Operating Officer with calendar and travel management, meeting coordination, and project tracking.

The role serves as a liaison across departments to ensure timely execution of day-to-day activities and strategic initiatives, delivering high-quality administrative support with confidentiality and professionalism.

Qualifications

• Minimum 5 years administrative experience.
• High School Diploma or equivalent required; Bachelor’s Degree preferred.
• Advanced proficiency with Microsoft Office; pivot tables in Excel.
• Experience with Power BI preferred.
• Excellent communication and presentation skills.
• Ability to interact with diverse individuals at all levels.

Responsibilities

• Coordinate complex schedules for the COO and Operations leadership team.
• Manage travel arrangements and expense reporting for the COO.
• Act as liaison between Operations and cross-functional partners like Winemaking, Supply Chain, Finance, HR, and Commercial.
• Capture, distribute, and track meeting notes and action items.
• Analyze operational data and prepare concise summaries for leaders.
• Screen and direct calls and emails with professionalism.
• Coordinate review and processing of contracts, invoices, and documents.
• Monitor departmental projects and deadlines; follow up with stakeholders.

Skills

Excel Pivot Tables

Power BI

Microsoft Office

Analytical skills

Communication skills

Organization skills

Education

High School Diploma or equivalent

Bachelor’s Degree in finance, accounting or technical field (preferred)

Tools

Microsoft Excel

Job description

Ste. Michelle Wine Estates is seeking a Sr. Administrative Assistant in Paterson, WA to support the Chief Operating Officer with calendar and travel management, meeting coordination, and project tracking.

The role serves as a liaison across departments to ensure timely execution of day-to-day activities and strategic initiatives, delivering high-quality administrative support with confidentiality and professionalism.