Wine Event Sales Coordinator

Ste. Michelle Rebrand; Woodinville (WA); On-site; USD 2,949,000 - 3,834,000; Full time

Benefits offered by this job

Health care coverage

Paid vacation & holidays

401(k) with employer match

Employee wine discounts

Job summary

Ste. Michelle Wine Estates in Woodinville, WA, seeks an Event Sales Coordinator to support private events, corporate meetings, and wine experiences. You’ll coordinate inquiries, tours, proposals, contracts, and planning with internal teams to deliver high-standard events.

This hourly, full-time role requires flexible daytime/evening/weekend availability and a hospitality-first mindset. Join a leading Pacific Northwest winery family offering health benefits, paid time off, 401(k) matching, and

Qualifications

• Two or more years of experience in event sales, event coordination, hospitality, catering, venue sales, winery operations, or related guest-service environment preferred.
• Bachelor's degree preferred in Hospitality Management, Event Management, Business, Marketing, Communications, or a related field.

Responsibilities

• Respond to event inquiries in a timely, professional, guest-focused manner, providing information about spaces, packages, pricing, food and beverage options, and experiences.
• Qualify leads, conduct site tours, prepare proposals, and support conversion of inquiries into confirmed bookings.
• Maintain a detailed log of inquiries and follow up on all events.
• Coordinate client contracts, deposits, payment schedules, event documentation, and approvals with event leadership; maintain accurate event details in planning systems.
• Partner with clients to coordinate event details, including guest counts, room setup, food and beverage selections, wine service, rentals, audiovisual needs, decor, vendor access, and day-of timelines.
• Prepare and distribute event orders, planning documents, diagrams, and internal communications for departments to have complete information.
• Collaborate with culinary, hospitality, tasting room, facilities, security, marketing, and other teams to support planning and execution.
• Track event sales activity, bookings, deposits, payments, and revenue information; assist with routine reporting and sales pipeline updates.
• Support onsite event execution as needed, including client arrival, vendor coordination, timeline management, guest requests, and issue resolution.
• Conduct post-event follow-up with clients and internal teams, document feedback, and support future bookings and relationships.
• Maintain a professional, responsive, hospitable client experience that reflects service standards.

Skills

Event sales

Event coordination

Hospitality

Client service

Vendor management

CRM systems

Education

High School Diploma

Bachelor's degree preferred

Tools

MS Office

CRM systems

Event management software

Reservation systems

Diagramming tools

Job description

Ste. Michelle Wine Estates in Woodinville, WA, seeks an Event Sales Coordinator to support private events, corporate meetings, and wine experiences. You’ll coordinate inquiries, tours, proposals, contracts, and planning with internal teams to deliver high-standard events.

This hourly, full-time role requires flexible daytime/evening/weekend availability and a hospitality-first mindset. Join a leading Pacific Northwest winery family offering health benefits, paid time off, 401(k) matching, and