Sr. Administrative Assistant

Ste. Michelle Wine Estates; Paterson (WA); On-site; USD 3,656,000 - 4,758,000; Full time

Job summary

Ste. Michelle Wine Estates in Paterson, WA is seeking a Sr. Administrative Assistant to provide comprehensive support to the Chief Operating Officer.

You will manage calendars, travel, meetings, and project tracking, serving as a key liaison across Winemaking, Supply Chain, Finance, HR, and Commercial teams. The role emphasizes excellence, confidentiality, and data-driven insights, with experience in Microsoft Office and pivot tables; Power BI is preferred.

Qualifications

• Minimum 5 years of administrative experience.
• High School Diploma required; bachelor's preferred.
• Advanced proficiency with Microsoft Office, including Excel pivot tables.
• Experience with Power BI preferred.
• Strong communication and presentation skills.
• Ability to handle confidential information.

Responsibilities

• Coordinate complex schedules and travel for COO and leadership.
• Manage travel arrangements and expense reporting.
• Coordinate cross-functional communication and projects.
• Capture meeting notes and track action items.
• Monitor contracts, invoices, and business documents.
• Analyze data and prepare concise leadership summaries.

Skills

Excel pivot tables

Microsoft Office

Power BI

Data analysis

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma or equivalent

Bachelor's in finance or accounting

Job description

A Sr. Administrative Assistant job in Paterson, WA is available at Ste. Michelle Wine Estates (SMWE). This role provides comprehensive administrative and operational support to the Chief Operating Officer, including calendar and travel management, meeting coordination, and project tracking. The Sr. Admin Assistant serves as a key liaison across departments, ensuring effective communication, organization, and execution of day-to-day business activities and strategic initiatives.

Ste. Michelle Wine Estates is the largest wine company in the Pacific Northwest, and among the largest premium wine companies in the U.S, with roots dating back to 1933. Throughout our 90+ year history, what has remained constant is our unwavering commitment to quality, service to our customers, and connection with our community. We are proud that our award-winning wines farmed in Washington are an expression of all the best things about the Pacific Northwest – the spirit of people, the abundance of the land, and the excellence-driven culture. Our distinctive portfolio of wines, including Chateau Ste. Michelle, 14 Hands, Columbia Crest, Intrinsic, Liquid Light, Northstar, and Spring Valley Vineyard, are enjoyed across the U.S. and distributed in over 100 countries.

Sr. Administrative Assistant job responsibilities include:

• Coordinate complex schedules, meetings, and communications for the Chief Operating Officer and Operations leadership team, ensuring effective prioritization of competing business needs.
• Manage all travel arrangements and associated expense reporting for the COO.
• Serve as a key point of coordination between Operations leadership and cross-functional partners, including Winemaking, Supply Chain, Finance, HR, and Commercial teams.
• Capture, distribute, and track meeting notes, action items, and follow‑up activities to ensure timely completion of commitments.
• Analyze operational and business data and prepare concise summaries for leaders.
• Screen and direct phone calls, emails, and requests, exercising sound judgment and professionalism.
• Coordinate the review, routing, and processing of contracts, invoices, and other business documents.
• Monitor and track departmental projects, milestones, deliverables, and key deadlines, following up with stakeholders as needed.
• Assist with the planning and coordination of department meetings, leadership events, site visits, and special projects.
• Facilitate communication and information sharing across departments, helping ensure alignment and timely execution of priorities.
• Identify opportunities to improve administrative processes and enhance team efficiency.
• Provide administrative and project coordination support for special initiatives and other duties as assigned.

Position Requirements:

• Minimum of 5 years administrative experience.
• High School Diploma or equivalent required. Bachelor's Degree in finance, accounting or other technical field preferred.
• Advanced proficiency with Microsoft Office; specifically, experience creating and working with pivot tables in Excel.
• Experience with Power BI preferred.
• Ability and interest in analyzing data and extracting succinct insights that support leadership decision‑making.
• Commitment to excellence and high standards.
• Excellent communication and presentation skills.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Strong analytical and organizational skills.
• Advanced proficiency with Microsoft Office; specifically, experience creating and working with pivot tables in Excel.
• Must maintain high level of confidentiality.
• History of responsible use of alcohol and other appropriate conduct, as well as fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.

Your Compensation:

$26.54 - $34.54/hr. based upon relevant experience.

At Ste. Michelle Wine Estates we believe in paying our employees equal pay for equal work. Individual offers are made dependent upon a candidate's prior experience and education level as it pertains to the role.

Benefits of working with Ste. Michelle Wine Estates:

Our Total Rewards programs are designed to attract, motivate, and retain talented, curious people with a passion for innovation, collaboration, continuous improvement, and growth. We offer leading programs that inspire and reward superior performance and foster an inclusive, diverse, and healthy workforce.

• Health Care Coverage including medical, dental, vision & prescription - eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts

Ste. Michelle Wine Estates is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information, see the EEOC's "Equal Employment Opportunity is The Law" poster.

Ste. Michelle Wine Estates participates in E-Verify. E-Verify is a United States Department of Homeland Security website that allows businesses to determine the eligibility of their employees to work in the United States. Please visit the following website for additional information: https://www.e-verify.gov/about-e-verify/what-is-e-verify

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.