Senior Administrative Specialist - COO Support & Ops

Ste. Michelle Wine Estates; Paterson (WA); Presencial; USD 37.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Care Coverage including medical

Paid Vacation & Holidays

401(k) with Employer Match

Employee Wine Discounts

Descripción de la vacante

Ste. Michelle Wine Estates in Paterson, WA, seeks an experienced Sr. Administrative Assistant to support the Chief Operating Officer.

Responsibilities include calendar and travel management, meeting coordination, and project tracking, acting as a liaison across departments to ensure timely execution of priorities and strategic initiatives. The role emphasizes data analysis, concise reporting, confidentiality, and exceptional communication.

Formación

• Minimum of 5 years administrative experience.
• High School Diploma or equivalent required. Bachelor’s Degree in finance, accounting or other technical field preferred.
• Advanced proficiency with Microsoft Office; pivot tables in Excel.
• Experience with Power BI preferred.
• Ability to analyze data and present insights for leadership decisions.
• Excellent communication and presentation skills.
• Confidentiality and professional conduct required.

Responsabilidades

• Coordinate complex schedules, meetings, and communications for the COO and Operations leadership team.
• Manage all travel arrangements and expense reporting for the COO.
• Serve as a liaison between Operations leadership and cross-functional partners.
• Capture and track meeting notes, action items, and follow-ups.
• Prepare concise summaries of operational data for leadership.
• Screen and direct calls, emails, and requests with professionalism.
• Coordinate review, routing, and processing of contracts and invoices.
• Monitor and track departmental projects, milestones, and deadlines.
• Assist with planning department meetings, leadership events, site visits, and special projects.
• Facilitate information sharing across departments and ensure priorities are met.

Conocimientos

Calendar management

Travel management

Meeting coordination

Project tracking

Cross-functional communication

Educación

Bachelor’s degree in finance or accounting (preferred)

High School Diploma

Herramientas

Excel

Power BI

Descripción del empleo

Ste. Michelle Wine Estates in Paterson, WA, seeks an experienced Sr. Administrative Assistant to support the Chief Operating Officer.

Responsibilities include calendar and travel management, meeting coordination, and project tracking, acting as a liaison across departments to ensure timely execution of priorities and strategic initiatives. The role emphasizes data analysis, concise reporting, confidentiality, and exceptional communication.