Executive Admin & COO Operations Liaison

Ste. Michelle Wine Estates; Paterson (WA); On-site; USD 3,656,000 - 4,758,000; Full time

Job summary

Ste. Michelle Wine Estates in Paterson, WA is seeking a Sr. Administrative Assistant to provide comprehensive support to the Chief Operating Officer.

You will manage calendars, travel, meetings, and project tracking, serving as a key liaison across Winemaking, Supply Chain, Finance, HR, and Commercial teams. The role emphasizes excellence, confidentiality, and data-driven insights, with experience in Microsoft Office and pivot tables; Power BI is preferred.

Qualifications

• Minimum 5 years of administrative experience.
• High School Diploma required; bachelor's preferred.
• Advanced proficiency with Microsoft Office, including Excel pivot tables.
• Experience with Power BI preferred.
• Strong communication and presentation skills.
• Ability to handle confidential information.

Responsibilities

• Coordinate complex schedules and travel for COO and leadership.
• Manage travel arrangements and expense reporting.
• Coordinate cross-functional communication and projects.
• Capture meeting notes and track action items.
• Monitor contracts, invoices, and business documents.
• Analyze data and prepare concise leadership summaries.

Skills

Excel pivot tables

Microsoft Office

Power BI

Data analysis

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma or equivalent

Bachelor's in finance or accounting

Job description

Ste. Michelle Wine Estates in Paterson, WA is seeking a Sr. Administrative Assistant to provide comprehensive support to the Chief Operating Officer.

You will manage calendars, travel, meetings, and project tracking, serving as a key liaison across Winemaking, Supply Chain, Finance, HR, and Commercial teams. The role emphasizes excellence, confidentiality, and data-driven insights, with experience in Microsoft Office and pivot tables; Power BI is preferred.