Executive Admin & Operations Coordinator

Constellation Energy Corp.; Illinois; On-site; USD 52,000 - 58,000; Full time

Job summary

Constellation Energy Corp. is seeking a seasoned Administrative Assistant to support the Management team and Business Unit. This role requires discretion, initiative, and the ability to manage confidential information with professionalism.

You will schedule meetings, prepare documents, monitor budgets, and coordinate events while ensuring timely, accurate work under deadlines. A strong focus on collaboration and process improvements will be essential to success.

Qualifications

• High school diploma or GED required.
• 5+ years administrative experience, including 3+ years supporting a senior manager.
• Proficient with Microsoft 365 and Office tools; quick to learn new tools.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving abilities.
• Ability to work independently with minimal supervision and meet deadlines.
• Comfort handling multiple daily deadlines and shifting priorities.
• Proven ability to build consensus and trust.
• Able to identify and implement process improvements.

Responsibilities

• Schedule and manage appointments, meetings, and conferences.
• Prepare and edit documents, reports, and presentations.
• Oversee budget management and expense processing.
• Organize events such as staff meetings and workshops.
• Review timesheets and payroll reports; enter payroll data.
• Provide administrative support to other business units.
• Support coordination across teams to ensure efficient operations.
• Maintain confidentiality and data security for executives.
• Anticipate and resolve issues for the executive; act as a delegate for expense approvals.

Skills

Microsoft 365

Communication skills

Organizational skills

Time management

Problem-solving

Education

High school Diploma or GED

Tools

Concur

Oracle

SailPoint

Timekeeping software

Job description

Constellation Energy Corp. is seeking a seasoned Administrative Assistant to support the Management team and Business Unit. This role requires discretion, initiative, and the ability to manage confidential information with professionalism.

You will schedule meetings, prepare documents, monitor budgets, and coordinate events while ensuring timely, accurate work under deadlines. A strong focus on collaboration and process improvements will be essential to success.