Operations Admin Coordinator — Payroll & Projects

Constellation; Pottstown (Montgomery County); On-site; USD 41,000 - 45,000; Full time

Job summary

Constellation in the United States seeks an experienced administrative professional to support a VP-level department. You will handle clerical work, scheduling, and information management, relieving senior staff of routine tasks and improving office efficiency.

The role requires attention to detail, strong communication, and the ability to juggle multiple priorities in a fast-paced environment. A competitive benefits package accompanies this opportunity.

Qualifications

• High school diploma or equivalent.
• 3-years administrative work experience.
• Demonstrated knowledge of PC and mainframe applications, including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.
• Ability to multi-task and work with teams and independently in a fast paced environment.
• Demonstrated administrative, organizing and planning skills.
• Demonstrated knowledge of corporate policies and practices.
• Demonstrated business acumen and customer awareness.
• Able to communicate effectively in writing and verbally.

Responsibilities

• Provide general office and secretarial support to the Manager or Director, including typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions.
• Review timesheets and reports and enter data into the payroll system.
• Monitor budget activities and analyze trends.
• Participate or handle special projects as appropriate.

Skills

Multitasking

Team collaboration

Communication skills

Administrative support

Planning skills

Education

High school diploma or equivalent

Tools

Windows

Excel

PowerPoint

Access

Passport

PCARD

TIME

PeopleSoft

Job description

Constellation in the United States seeks an experienced administrative professional to support a VP-level department. You will handle clerical work, scheduling, and information management, relieving senior staff of routine tasks and improving office efficiency.

The role requires attention to detail, strong communication, and the ability to juggle multiple priorities in a fast-paced environment. A competitive benefits package accompanies this opportunity.