Executive Hotel Office Administrator & Scheduler

ADERO Scottsdale Resort; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

ADERO Scottsdale Resort is seeking an Administrative Assistant to support the General Manager and executive team. The role manages calendars, correspondence, meeting logistics, and prepares reports and presentations to aid decision-making.

Responsibilities include coordinating cross-department communication, handling confidential information with discretion, and serving as the first contact for visitors and calls to the executive office.

Qualifications

• High school diploma or equivalent; advanced degrees preferred.
• Minimum 3 years in administrative support, hospitality preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills; multitasking.
• Excellent written and verbal communication.

Responsibilities

• Manage the General Manager's calendar, correspondence, and meeting logistics.
• Prepare reports, presentations, and meeting materials.
• Coordinate cross-department communication for executive office.
• Maintain confidential files and handle sensitive information.
• Serve as first point of contact for visitors and calls.
• Coordinate travel and expense reporting for the executive team.
• Support planning and logistics for leadership meetings and events.
• Maintain organized filing systems for contracts and records.
• Perform other duties as requested.

Skills

Strong organizational skills

Time management

Written and verbal communication

Multitasking

Discretion

Education

High school diploma or equivalent

Associate/Bachelor’s degree preferred

Tools

Microsoft Office

Microsoft Teams

Zoom

Hotel management software

Job description

ADERO Scottsdale Resort is seeking an Administrative Assistant to support the General Manager and executive team. The role manages calendars, correspondence, meeting logistics, and prepares reports and presentations to aid decision-making.

Responsibilities include coordinating cross-department communication, handling confidential information with discretion, and serving as the first contact for visitors and calls to the executive office.