Administrative Assistant

Haga Kommer, Ltd.; Scottsdale (AZ); On-site; USD 72,237,000 - 92,725,000; Full time

Benefits offered by this job

PTO and flexible vacation

Parental leave

Medical/dental/vision insurance

401(k)

Job summary

Haga Kommer, Ltd. in Scottsdale, Arizona, is seeking an Administrative Assistant (Reception, Executive and Office Support) for a full-time, on-site role. The position supports the CEO and senior leaders with calendar management, travel coordination, and daily office operations.

Responsibilities include front desk coverage, document preparation, scheduling, and handling confidential information. The role emphasizes professional communication and reliable, proactive task management in a growing

Qualifications

• At least three years of administrative, executive assistant, office administration, or similar experience including reception.
• Direct experience supporting an executive, senior leader, or leadership team preferred.
• Experience managing calendars, appointments, and meetings, and coordinating business travel and related logistics.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; comfortable learning new systems and troubleshooting basic software issues.

Responsibilities

• Manage calendars, appointments and meeting arrangements for the CEO and senior leadership; resolve scheduling conflicts and communicate changes promptly.
• Coordinate business travel, including flights, hotels, transportation, reservations, and itineraries; verify traveler information and dates.
• Welcome clients and visitors; answer and route calls; take accurate messages and respond professionally.
• Prepare and proofread correspondence, documents, reports, presentations, and meeting materials for accuracy and completeness.
• Maintain confidential records; handle filing, scanning, data entry, and document distribution.
• Coordinate meetings and office events; arrange rooms, materials, refreshments, vendor arrangements, and follow-up.

Skills

Calendar management

Executive support

Travel coordination

Reception desk

MS Office (Word, Excel, Outlook, Power

Communication skills

Discretion

Billing/accounts receivable

Tools

QuickBooks

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Administrative Assistant (Reception, Executive and Office Support)

Brief Description

Administrative Assistant (Reception, Executive and Office Support) Haga Kommer | Scottsdale, Arizona | Full-time | On-site Pay range: $25.21-$32.36 per hour, based on experience and qualifications

Help Keep Our Office and Leadership Organized

At Haga Kommer, exceptional service begins with a welcoming experience and dependable support. We are looking for an experienced Administrative Assistant who can support our CEO and senior leadership while serving as a central resource for employees, clients, visitors, and business partners. This hands-on role combines regular front desk coverage with executive scheduling, travel coordination, document preparation, and daily office administration. You will balance incoming requests with planned work, protect confidential information, and keep important details and follow-up on track.

What You Will Do

• Manage calendars, appointments, and meeting arrangements for the CEO and senior leadership; resolve scheduling conflicts and communicate changes promptly.
• Coordinate business travel, including flights, hotels, transportation, reservations, and itineraries; verify traveler information, dates, and other details before booking.
• Welcome clients and visitors, answer and route calls, take accurate messages, and respond professionally to inquiries while providing regular reception coverage.
• Prepare and proofread correspondence, documents, reports, presentations, and meeting materials for accuracy and completeness.
• Maintain confidential electronic and paper records; handle filing, scanning, data entry, and document distribution.
• Coordinate meetings and office events, including rooms, materials, refreshments, vendor arrangements, and follow-up.
• Manage office supplies, incoming and outgoing mail, packages, couriers, and routine office service needs.
• Assist with billing, accounts receivable, and other basic accounting or administrative tasks as assigned.
• Track requests, deadlines, and outstanding items; anticipate needs, communicate progress, and recognize when an issue requires leadership input.

What Successs Look Like

• Leaders can rely on accurate calendars, travel arrangements, and timely follow-up.
• Clients and visitors receive a professional welcome, employees receive responsive support, and documents and office details are handled correctly.
• You take ownership of your work and use good judgment to prioritize, solve routine problems, and elevate when needed.

What Are We Looking For

• At least three years of administrative, executive assistant, office administration, or similar professional experience that includes reception desk coverage.
• Direct experience supporting an executive, senior leader, or leadership team strongly preferred.
• Experience managing calendars, appointments, and meetings, and coordinating business travel, itineraries, reservations, and related logistics.
• Strong organization, attention to detail, reliability, and consistent follow-through when managing multiple priorities and changing needs.
• Professional, welcoming communication in person, by phone, and in writing; experience preparing and proofreading business materials.
• Discretion with confidential information, sound judgement, and the ability to work independent while recognizing when to ask for guidance.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, plus comfort learning new systems and troubleshooting basic software issues.
• Experience coordinating meetings, events, vendors, or office logistics.
• Experience in accounting, financial services, banking, wealth management, legal, insurance, consulting, or another professional services environment preferred.
• QuickBooks or basic billing and accounts receivable experience is a plus.

WHY HAGA KOMMER

Our culture is grounded in Competence, Character, Teamwork, Openness to Change, and Kindness. We value people who take ownership of their work, support their colleagues, and provide thoughtful service.

HK offers exposure to a broader financial services organization, with professionals working across CPA and accounting, banking, wealth management, insurance, and legal services.

Ownership and Long Term Opportunity

Haga Kommer is working toward an Employee Stock Ownership Plan (ESOP), creating a future path for employees to share in the value they help build.

A Modern Approach

We are embracing AI and modern technology to reduce repetitive work and improve service. Employees are encouraged to suggest practical improvements and use approved tools responsibly while protecting confidential information.

Career Growth

Build your administrative skills, learn from experienced professionals, and take on additional responsibility as you develop. HK offers continuing education and certification reimbursement, leadership academy opportunities, and development training.

Work Life Harmony And Benefits

We work hard to serve our clients and believe professional success should leave room for life outside of work. Benefits and programs include:

• Summer hours; generous PTO with eligibility for flexible or unlimited PTO
• Volunteer paid time off and paid parental leave
• Medical, dental, vision, disability, AD&D, and life insurance
• 401(k) with a 3% Safe Harbor contribution

This position is on-site in Scottsdale. Office coverage and scheduling needs will be discussed during the interview process. Benefits are subject to plan terms and eligibility.