Legal Admin Assistant — On-Site Scottsdale + Great Benefits

Boesen & Snow Law; Arizona; On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

RXinsider LTD. is seeking a Legal Administrative Assistant to support attorneys in Scottsdale, AZ. You will manage calendars, inboxes, and time entries, while organizing client files and ensuring deadlines are met.

The role emphasizes proactive, discreet handling of information and strong organizational skills. The position is full-time on-site with opportunities for overtime and professional development opportunities.

Qualifications

• 1–3 years of administrative or legal assistant experience.
• Experience managing multiple inboxes (3 for this role).
• Proficiency with Outlook, Clio, and SharePoint.
• Proactive, ownership mindset with discreet handling of information.
• Strong organization, time management, and communication skills.

Responsibilities

• Maintain attorney calendars daily, including client and board meetings and deadlines.
• Manage attorney inbox daily, ensure timely responses and deadline visibility.
• Audit daily time entries to ensure accuracy and correct matter assignment.
• Retain and organize receipts for purchases on the firm credit card.
• Maintain client files in SharePoint with correct naming and organization.
• Weekly meetings with attorneys to discuss weekly deliverables.
• Prepare case summaries on a bi-weekly basis.
• Ensure end-to-end attorney intake process is followed.
• Track attorney CLE credits and confirm annual completion.

Skills

Administrative experience

Multi-email inbox management

Organization

Time management

Written and verbal communication

Tools

Outlook

Clio

SharePoint

Job description

RXinsider LTD. is seeking a Legal Administrative Assistant to support attorneys in Scottsdale, AZ. You will manage calendars, inboxes, and time entries, while organizing client files and ensuring deadlines are met.

The role emphasizes proactive, discreet handling of information and strong organizational skills. The position is full-time on-site with opportunities for overtime and professional development opportunities.