Operations Support III

Apex Systems LLC; Denver (CO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

HSA

EAP & training programs

Job summary

Apex Systems LLC in Denver, CO is seeking an Office Administrative Assistant to support up to three executives in a strictly on-site contract role. You will manage calendars, coordinate travel, handle expenses, and plan employee events while maintaining confidential information with integrity.

The ideal candidate adapts to fast-changing priorities, coordinates access to facilities, and ensures smooth office operations with advanced MS Office skills.

Qualifications

• 3 years of experience as an Executive Assistant or similar.
• Ability to work independently and manage multiple priorities.
• Excellent interpersonal skills and executive presence.
• Experience coordinating events and scheduling.
• Advanced proficiency with Outlook, Word, Excel, and PowerPoint.
• Experience interacting with senior-level executives.
• Proactive problem-solving and risk mitigation.
• Strong time management and organization.

Responsibilities

• Manage and coordinate daily calendars for multiple executives.
• Coordinate domestic and international travel for executives.
• Handle expense management for executives.
• Plan and coordinate employee engagement events.
• Manage building access for staff and visitors.
• Oversee office technology procurement and maintenance.
• Order and track office supplies.
• Conduct regular site safety inspections.

Skills

Independent working

Time management

Communication skills

Executive presence

Event coordination

Office etiquette

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job#: 3032173 Job Description: Operations Support III Location: Denver, Colorado (On-site) Employment Type: Contract Duration: 12 months Role Overview As an Office Administrative Assistant, you will perform duties to support up to three executives and provide general oversight of the office space. This role requires an independent, proactive professional capable of managing multiple conflicting objectives and handling confidential material with the highest degree of integrity. This specific role is required to be fulfilled onsite five days a week.

Key Responsibilities

• Provide administrative support, including managing and coordinating daily schedules and calendars for multiple executives.
• Manage executive travel coordination for domestic and international needs, including booking flights, hotels, and transportation.
• Handle expense management for yourself and executives.
• Plan and coordinate employee engagement events of various sizes.
• Manage building access for employees and visitors.
• Oversee the procurement and maintenance of office technology.
• Order and maintain general office supply inventories.
• Conduct regular site inspections to ensure all safety standards are met.

Required Qualifications

• 3 years of experience as an Executive Assistant or a role with a comparable level of experience.
• Demonstrated ability to work independently, multi-task, and manage time wisely.
• Superior interpersonal communication skills and a strong executive presence.
• Experience with event coordination, including scheduling and preparing materials.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to interact with senior-level executives.
• Ability to proactively anticipate problems, mitigate risks, and implement resolutions.
• Excellent attention to detail, time management, and organizational skills.

Preferred Qualifications

• Experience with Concur.

Compensation and Benefits

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6 months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

About Everforth Apex

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated’s Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Equal Opportunity Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Veteran & Disability Referrals

We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.

Other

Vevraa Federal Contractor.