Executive Admin & Office Manager (Temp) - Austin

Exacta Systems, LLC; Austin (TX); On-site; USD 28,000 - 39,000; Full time

Job summary

Exacta Systems, LLC, a leader in historical horse racing technology, is seeking a highly organized Administrative Assistant & Office Manager for a temporary assignment through December 31, 2026 at our Austin headquarters. You will support the President and the executive team with confidential, detail‑oriented administrative tasks.

This role requires independent work, strong MS Office skills, calendar and inbox management in Outlook, and a professional demeanor.

Qualifications

• Bachelor’s degree preferred; 2–5 years related experience.
• Proficient in MS Office, calendar and inbox management.
• Experience supporting executives is a plus.

Responsibilities

• Provide administrative support to President and executive team.
• Coordinate meetings, agendas, and meeting rooms.
• Arrange travel schedules and reservations.
• Process contracts, vendor invoices, purchase requisitions, expense reports.
• Manage office supplies and equipment; coordinate repairs as needed.
• Greet visitors and manage mail and deliveries.
• Support licensing applications with legal/compliance teams.

Skills

Strong communication

Fast-paced env.

Independent work

Team collaboration

Professional demeanor

Education

Bachelor’s Degree preferred

2-5 years related experience

Tools

MS Office Suite

MS Outlook

Job description

Exacta Systems, LLC, a leader in historical horse racing technology, is seeking a highly organized Administrative Assistant & Office Manager for a temporary assignment through December 31, 2026 at our Austin headquarters. You will support the President and the executive team with confidential, detail‑oriented administrative tasks.

This role requires independent work, strong MS Office skills, calendar and inbox management in Outlook, and a professional demeanor.