Administrative Assistant

AppleOne Employment Services; Simi Valley (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

AppleOne Employment Services seeks an Administrative Assistant in Simi Valley, CA to support executives and manage daily office operations. The role involves coordinating project tasks, handling vendor invoices, scheduling, and ensuring efficient processes in a fast-paced environment.

The ideal candidate is detail-oriented, professional on the phone, and comfortable multitasking across accounting, HR, and property administration while upholding a faith-based, values-driven workplace culture.

Qualifications

• 1–2 years of office experience.
• Proficiency with Word, Outlook, and Excel.
• Some knowledge of QuickBooks.
• Strong attention to detail and ability to meet deadlines.
• Excellent verbal and written communication, including phone etiquette.

Responsibilities

• Support project administration, including purchase orders and vendor invoices.
• Manage front office tasks: phones, mail, scheduling, supplies.
• Assist executives with scheduling, travel, and correspondence.
• Provide administrative support to accounting, HR, and property administration.
• Coordinate meetings and company events.
• Communicate professionally with vendors and visitors.

Skills

Attention to detail

Verbal and written communication

Organization

Phone etiquette

Multitasking

Team-focused

Tools

Microsoft Word

Outlook

Excel

QuickBooks

Job description

Job Summary

We are seeking an Administrative Assistant for a Simi Valley opportunity with a faith-based, values-driven business known for a positive team environment, supportive leadership, and a welcoming workplace culture. This role is ideal for an outgoing, detail-oriented administrative professional who enjoys supporting executives, coordinating office operations, and helping keep projects and daily business activities running smoothly.

The Administrative Assistant will provide key support to management, employees, vendors, and visitors while handling a variety of office, project, accounting, HR, and property-related administrative tasks. This is a great fit for someone who is organized, proactive, professional on the phone, and comfortable managing multiple priorities in a fast-paced office setting.

Key Responsibilities

• Support project-related administration, including ordering signage materials, creating purchase orders, preparing vendor invoices, maintaining job folders, and updating project management software.
• Manage daily office functions, including answering phones, returning voicemails, handling mail, ordering supplies, maintaining office areas, and coordinating office maintenance requests.
• Assist executive leadership with scheduling, travel arrangements, correspondence, property-related administration, vendor coordination, and document management.
• Provide administrative support to accounting and HR, including mailing vendor payments, filing documents, and assisting with employee-related administrative needs.
• Coordinate meetings, conference room setup, company events, birthdays, anniversaries, schedules, shipping labels, and other office support tasks.
• Communicate professionally with vendors, installers, tenants, employees, and visitors while maintaining a friendly and organized office environment.

Compensation and Benefits

• Pay: $22 to $24 per hour.
• Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Location: Simi Valley, CA.

Required Qualifications and Skills

• Support project administration, including purchase orders, vendor invoices, job folders, completion photo requests, quote requests, and project management updates.
• Manage front office operations, phones, mail, supplies, scheduling, office organization, and vendor coordination.
• Assist executive leadership, accounting, HR, and property administration with documents, payments, schedules, and follow-up tasks.
• Coordinate meetings, travel arrangements, company events, calendars, shipping labels, and general administrative projects.
• Minimum of 1 to 2 years of experience in an office environment.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Some knowledge of QuickBooks.
• Typing speed of 45 WPM or higher.
• Strong attention to detail with the ability to meet deadlines and follow through consistently.
• Excellent verbal and written communication skills, including professional phone etiquette.
• Strong proofreading, grammar, file management, letter composition, and general administrative skills.
• Ability to prioritize tasks, manage urgent requests, and work independently in a fast-paced environment.
• Organized, creative, intelligent, and solutions-oriented with a positive, team-focused attitude.
• Outgoing personality with a pleasant yet assertive communication style when needed.
• Comfortable working within a faith-based business environment.

Preferred Qualifications

• Experience supporting executives, accounting, HR, or property-related administrative tasks.
• Experience using project management software or maintaining electronic job folders.
• Prior experience coordinating vendors, installers, office events, travel, or facility maintenance requests.
• Experience in a fast-paced small business or team-oriented office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.