Executive Admin & Office Coordination Lead

OPTIMAL - Human Reinforced; Ohio; On-site; USD 22,000 - 36,000; Full time

Job summary

Optimal is seeking a Business Administrator in Athens to oversee day-to-day office operations and provide reliable administrative support to senior management. The role focuses on coordinating employee services and maintaining smooth administrative workflows.

You will collaborate with internal teams and external service providers, handle confidential information with discretion, and contribute to a professional, efficient work environment in a multinational setting.

Qualifications

• University degree preferred.
• 3+ years in PA/secretarial/office coordination roles in corporate/multinational environments.
• Fluent in Greek and English with strong writing and speaking skills.
• Proficient with MS Office and organizational skills.
• Able to handle confidential information with discretion.

Responsibilities

• Coordinate day-to-day employee services and office administration.
• Provide administrative support to senior management.
• Collaborate with internal departments and external service providers to ensure efficient service delivery.
• Handle sensitive information with discretion and ensure compliance with procedures.

Skills

Communication skills

Time management

Service mindset

Discretion/confidentiality

Bilingual: Greek/English

Education

University degree (asset)

Tools

MS Office

Job description

Optimal is seeking a Business Administrator in Athens to oversee day-to-day office operations and provide reliable administrative support to senior management. The role focuses on coordinating employee services and maintaining smooth administrative workflows.

You will collaborate with internal teams and external service providers, handle confidential information with discretion, and contribute to a professional, efficient work environment in a multinational setting.