Business Administrator

OPTIMAL - Human Reinforced; Ohio; On-site; USD 22,000 - 36,000; Full time

Job summary

Optimal is seeking a Business Administrator in Athens to oversee day-to-day office operations and provide reliable administrative support to senior management. The role focuses on coordinating employee services and maintaining smooth administrative workflows.

You will collaborate with internal teams and external service providers, handle confidential information with discretion, and contribute to a professional, efficient work environment in a multinational setting.

Qualifications

• University degree preferred.
• 3+ years in PA/secretarial/office coordination roles in corporate/multinational environments.
• Fluent in Greek and English with strong writing and speaking skills.
• Proficient with MS Office and organizational skills.
• Able to handle confidential information with discretion.

Responsibilities

• Coordinate day-to-day employee services and office administration.
• Provide administrative support to senior management.
• Collaborate with internal departments and external service providers to ensure efficient service delivery.
• Handle sensitive information with discretion and ensure compliance with procedures.

Skills

Communication skills

Time management

Service mindset

Discretion/confidentiality

Bilingual: Greek/English

Education

University degree (asset)

Tools

MS Office

Job description

Optimal, on behalf of its client, a well-established and renowned company, is seeking a Business Administrator based in Athens.

Scope of Role

The Business Administrator plays an important role in ensuring the smooth day-to-day operation of the organization, taking ownership of office administration and employee support while providing reliable administrative assistance to senior management when required.

Key Responsibilities

• Coordinate day-to-day employee services and office administration.
• Provide administrative and organizational support to the top management.
• Collaborate with internal departments and external service providers to ensure efficient service delivery and the smooth operation of administrative services.
• Handle sensitive information with discretion and ensure compliance with established procedures and company policies.

Requirements

• A university degree will be considered an asset.
• At least 3 years of relevant experience in personal assistant, secretarial, office coordination or a similar role, preferably within a corporate or multinational environment.
• Very good command of both Greek and English, with strong written and verbal communication skills.
• PC literacy, good working knowledge of MS Office applications
• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple requests effectively.
• A strong service-oriented mindset, a proactive approach and the ability to collaborate with colleagues at all organizational levels.
• Professionalism, integrity, attention to detail and the ability to handle confidential information responsibly.

What the Company Offers

• A comprehensive and attractive compensation and benefits package.
• A positive, collaborative working environment that values its people.
• The opportunity to take on a varied role with broad exposure across the organization and interaction with senior management.

About Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360 business support platform to our clients through 6 service divisions:

• Talent Acquisition
• HR Strategy & Talent Development
• Learning & Development
• Workforce Management
• Recruiting
• Outplacement