Office Administrator Executive Assistant

MAROCEAN BROKERS INC; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

MAROCEAN BROKERS INC in Midtown Manhattan is seeking a highly organized Office Administrator / Executive Assistant to support our leadership team and oversee day-to-day office operations.

The role requires bilingual English and Greek, 2+ years of admin experience, payroll HR familiarity with ADP RUN, and proficiency in MS Office. In-office, 9:00 a.m. to 5:00 p.m., Monday–Friday, with discretion and professionalism.

Qualifications

• Minimum of 2 years of experience in office administration or executive support.
• Fluent in English and Greek (written and spoken).
• Experience with ADP RUN or similar payroll/HR system is strongly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Authorized to work in the United States.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, written and verbal.
• Assist with payroll administration and HR records, onboarding/offboarding, using ADP RUN.
• Oversee day-to-day office operations: vendors, invoices, mail, supplies.
• Draft and prepare professional correspondence, reports, and presentations.
• Serve as liaison between executives, employees, vendors, and partners.
• Maintain organized electronic and physical records and document management.
• Support leadership with administrative and operational projects.

Skills

English

Greek

Tools

ADP RUN

Microsoft Office

Job description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Office Administrator / Executive Assistant to support our executive leadership team and oversee day-to-day office operations.

The ideal candidate is professional, dependable, discreet, and comfortable managing multiple priorities in a fast-paced office environment. Fluency in both English and Greek is required. Experience with ADP RUN or a similar payroll and HR system is strongly preferred.

This is a full-time, in-office position in Midtown Manhattan, Monday through Friday, from 9:00 a.m. to 5:00 p.m. This is not a remote or hybrid position.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Provide bilingual communication support in English and Greek, both written and verbal.
• Assist with payroll administration, employee records, onboarding and offboarding, and other HR administrative functions, including the use of ADP RUN.
• Oversee day-to-day office operations, including vendors, invoices, office supplies, incoming and outgoing mail, and general administrative needs.
• Draft, review, and prepare professional correspondence, reports, presentations, and other business documents.
• Serve as a point of contact and liaison between executives, employees, vendors, and external business partners.
• Maintain organized electronic and physical records and ensure appropriate document management.
• Support executive leadership with administrative and operational projects as needed.
• Handle confidential personnel, financial, and business information with a high level of discretion and professionalism.

Qualifications

• Minimum of 2 years of experience in office administration, executive assistance, or a similar administrative role.
• Fluent in English and Greek
• Experience with ADP RUN or a similar payroll/HR platform strongly preferred.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and demonstrated ability to follow through on tasks independently.
• Professional demeanor and ability to handle sensitive and confidential information with discretion.
• Must be authorized to work in the United States.

Compensation

$60,000-$70,000 annual salary, depending on experience and qualifications.