Executive Admin & Medical Records Auditor

Edgewood Health Network, Inc.; Northern (KY); Hybrid; USD 18,000 - 24,000; Part time

Benefits offered by this job

Mental health benefits

EAP program

PTO + birthday day

Float days

Gym membership discounts

Perkopolis discounts

Education support assistance

Relocation opportunities

Pension plan

Maternity/parental leave top-up

Kids & Co. daycare discounts

Job summary

EHN Canada seeks an organized Assistant to provide executive support and help with medical-record audits, accreditation, quality, and compliance. The role focuses on confidential administrative tasks and collaboration with the site leadership team.

This part-time position supports the Executive Director, prepares correspondence and reports, and coordinates internal/external communications while maintaining strict discretion across organization records.

Qualifications

• Experience supporting executive leadership and confidential documentation.
• Knowledge of health-record documentation, privacy, and PHIPAA considerations.
• Proven ability to manage calendars, prepare reports, and coordinate accreditation activities.

Responsibilities

• Administrative support to the Executive Director and site leadership team.
• Manage the Executive Director’s calendar, meetings, and correspondence.
• Draft policies, procedures, reports, contracts, and other documents as directed.
• Perform statistical analysis of bed counts, demographics, admissions, discharges, and quality indicators.
• Conduct routine audits of client medical records to monitor completeness and compliance.
• Maintain audit tools, trackers, and communicate deficiencies for follow-up.
• Prepare meeting minutes and action items; coordinate with leadership on priorities.
• Support accreditation preparation and evidence collection, including staff communication.

Skills

Executive communication

Analytical thinking

Organizational skills

Time management

Discretion/confidentiality

Policy awareness

Emergency/hospital privacy

Bilingual (English/French)

Education

Grade 12 + post-secondary in admin/health

Experience in health-care admin

Tools

Microsoft Office (Outlook, Word, Excel)

Adobe Acrobat

EMR systems

Job description

EHN Canada seeks an organized Assistant to provide executive support and help with medical-record audits, accreditation, quality, and compliance. The role focuses on confidential administrative tasks and collaboration with the site leadership team.

This part-time position supports the Executive Director, prepares correspondence and reports, and coordinates internal/external communications while maintaining strict discretion across organization records.